City Of Boise (Id) Boise , ID 83701
Posted 1 week ago
Summary Statement
A/P Account Specialist II coordinates and administers accounts payable for the City of Boise. Manages purchasing card accounts and monitors purchases to comply with current policy. Works independently following established guidelines and under general direction.
Essential Functions
Prepares invoices for payment, determines appropriate management approval needed, and accurately enters invoices into the City of Boise's financial software system. Submits invoices for payment and retains documents in accordance to the City of Boise's retention policy. Creates purchase orders submitted by department or unit managers, validates contract documents for accuracy, monitors balances, and works with the department and purchasing unit to file change orders. Adds and maintains vendors by following IRS policies. Reviews and clears monthly vendor statements. Ensures purchases adhere to all applicable city, state, and federal policies. Anticipates pending charges at year-end for accurate liability reporting.
Manages purchasing card accounts and submits applications. Processes payments and coordinates with department staff to ensure the correct expenditure lines are charged. Ensures purchases adhere to all applicable City of Boise policies.
Provides financial data to internal and external customers. Partners with purchasing staff to ensure efficient and timely payment processing. Works closely with budget staff, alerting when expenditures and purchasing requests put activities or accounts in danger of a budget hold. Works with assigned Asset Custodians to provide asset information. Represents department on citywide collaborative team efforts.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Required Knowledge, Experience, And Training
High school diploma or equivalent and two years of experience in accounts payable processing or an equivalent combination of experience and/or education.
Knowledge of
Ability to
Preferred Knowledge, Experience, And Training
Associate or Bachelor degree in Finance, Accounting or related field and/or at least four years of experience in accounts payable processing and governmental accounting experience.
Special Requirements
Applicants must be able to pass:
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
While performing the duties of this job the employee is rarely lifting/carrying up to 10 pounds. Also, the employee is rarely pushing/pulling up to 10 pounds. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit, reach and grasp. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions.
City Of Boise (Id)