AP Specialist

Accounts Payable Specialist

Full Time Clerical

Manassas, VA, US

New Weekend Differential Rate

Become an essential part of our commitment to exceptional care

Birmingham Green strives to create a welcoming environment where our residents feel at home. Our approach centers on the whole person, prioritizing their overall well-being, not just their physical health. This holistic approach reflects our values of Stewardship, Inclusiveness, and Passion. Serving our senior residents is of utmost importance. That's why we need your skills and dedication on our team

For a view into our world, please visit our website at www.birminghamgreen.org

Requisition ID: 1529

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SUMMARY: The Accounts Payable Specialist manages the complete processing of invoices and payments. Ensures the correct coding of invoices, the accuracy of the invoices, ensures goods and or services were received, and that expenses are within budget. Additionally the Accounts Payable Specialist will manage other accounting and departmental duties including maintaining the Resident Trust Fund, and assisting with the Front Desk receptionist duties.

Required Knowledge, Skills and Abilities:

Must have a good understanding of accounting processes and cycle.

Pay attention to details and be able to identify incorrect billing and coding of invoices.

Occasionally required to go to different parts of the facility to meet with residents, go to the copier or fax machine, or take files to storage rooms.

Must have the ability to frequently receive verbal information, answer phones, and communicate with residents/staff/others in situations with some background noise.

Occasionally interacts with residents with impaired speech (e.g. aphasia, low speaking tones, speaking with an accent, etc.) with some background noise.

Minimum Qualifications:

Bachelor's Degree in Accounting/Finance

General knowledge of business transactions, with a minimum of 3 years bookkeeping and accounts payable experience, and use of office machines and computer required.

Essential Functions:

Performs accurate and timely data entry for accounts payable including the printing of reports and issuing of vendor checks for the nursing home and assisted living facility.

Maintains accurate vendor accounts and files and works independently with all departments validating correct- ness of invoices.

Disburses petty cash according to facility policy and maintains accurate records.

Assists with assembly of special financial and statistical data as requested by the Director of Finance and/or CFO

Keeping track of all payments and expenditures, including purchase orders, invoices, statements, etc.

Reconciling processed work by verifying entries and comparing system reports to balances

Maintaining historical records

Processing employee expense reports by verifying expenses are coded to the right GL codes

Verifying budget for each charges and notify Director of Financial Services of any variance before posting invoices

Paying vendors by scheduling and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance

Exporting all invoices and payments to Accounting System of Records (SAGE)

Assist with month-end closing

Preparing analyses of accounts and producing monthly reports

Continuing to improve the payment process

Miscellaneous:

Performs receptionist duties as needed in times of unexpected absences of the receptionist

Makes a variety of local deliveries and pick-ups including deposits and trips to banks and the local post office.

Provides assistance to staff in proper use of copier and postage equipment.

Performs miscellaneous typing, filing and copy work.

Assists in the cross training of individual staff on the duties and responsibilities of this position.

Attends occasional in-service programs or workshops related to office functions or facility policies.

Other duties as assigned.

Compensation & Benefits

What's in It for You - Employee Benefits

• Medical, dental, & vision insurance to keep you healthy

• Flexible spending accounts & health savings accounts

• Legal plan & Employee Assistance Program to get support when you need it most

• Company-paid life insurance to make sure your loved ones are taken care of

• Voluntary retirement scheme to support your long-term financial goals

• 10 paid holidays to recharge & celebrate

• Accrue up to 240 PTO hours per year to use for vacation, sick days, or personal time

• Possibility to cash out accrued PTO hours once per year

• Discounts to save money on everything from gym memberships to movie nights

• Free meals during your shift to stay fueled & energized

• Critical illness leave to help you focus on your recovery

• Pet insurance to make sure your companion will receive the best possible care

• Benefits call center to assist you with any questions or concerns you may have!

Interested? Send us your application! We will contact you shortly.

Building a diverse team & an inclusive environment

The concepts of acceptance and respect for all are important to us. We actively cultivate a culture where all individuals are appreciated, celebrated, and treated with respect, no matter their background or beliefs. This involves convening a Diversity, Equity, and Inclusion committee that organizes monthly events that promote diversity and inclusivity and ensuring that our residents are also involved in these initiatives.

For a view into our world, please visit our website at www.birminghamgreen.org

How to Apply

If you have been thinking about making a change and want to make the right change in 2024, then this opportunity is for you.

Come be a part of an extraordinary community and an exceptional team.

Birmingham Green

8605 Centreville Rd.

Manassas, VA 20110

Attention: Nadjie Carew, HR Recruiter

703-257-6246- Phone

703-257-0811 - Fax

We sincerely thank all applicants for their interest in Birmingham Green.

Come be a part of an extraordinary community and an exceptional team.

Birmingham Green is an Equal Opportunity Employer Veterans/Disabled EOE/AA/M/F/D/V