Trilon Group Sanford , FL 32771
Posted 2 weeks ago
A/P Manager
Department: Corporate/Administrative
Employment Type: Full Time
Location: Sanford, FL
Description
Accounts Payable Manager plays a crucial role in managing financial transactions related to the payment of bills and invoices. They are responsible for ensuring that all accounts payable processes are accurate, efficient, and compliant with company policies. They contribute to the company's cash flow by continuously improving DSO AP (days payable outstanding) and help maintain positive relationships with vendors, project managers, company signatories, and banking representatives through professional and effective communication. This person also coordinates processes and transactions with the AP Specialist, AR Team, Billing Manager, Accounting Manager and Controller.
Here are the top qualities of a successful A/P Manager.
Persistence and Problem-Solving Skills
Listening Skills
Confidence and Professionalism
Discretion
Enthusiasm and Eagerness to Learn
Duties Include
o Receive and review invoices from vendors and suppliers.
o Verify the accuracy and completeness of invoices, including matching them with purchase orders and receipts.
o Code invoices with the appropriate account and cost center information.
o Process and schedule payments to vendors within established payment terms.
o Maintain accurate and up-to-date vendor records, including payment information, and handle sensitive information such as banking information in a confidential manner.
o Monitor and manage payment approval workflows.
o Provide CPH leadership with A/P Aging reports to suggest timing of payments for cash outflow forecasts.
o Reconcile vendor statements with the accounts payable ledger to ensure accuracy.
o Investigate and resolve discrepancies or issues with vendors in a timely manner.
o Identify opportunities for process improvements to enhance efficiency and accuracy within the accounts payable department.
o Review and process employee expense reports, ensuring they adhere to company policies.
o Reconcile employee advances and outstanding expenses.
o Build and maintain positive relationships with vendors and suppliers.
o Address vendor inquiries and resolve payment-related issues promptly.
o Maintain organized and up-to-date records of all accounts payable transactions.
o Prepare and maintain reports related to accounts payable for management and auditors.
o Ensure compliance with all relevant accounting standards, tax regulations, and industry-specific guidelines.
o Assist in preparing documentation for audits and support audit activities.
o Based on this person's experience, we expect this candidate to document processes and procedures and make on-going recommendations to enhancements and improvements to current process and systems.
Requirements
At a minimum, an associate degree in Accounting or related field
5-7 years as a Supervisor or Manager of a team (up to 6 employees)
5-7 years of experience with processing vendors payments, employee expense report reimbursements and credit card payments and related reconciliations.
Knowledge of GAAP and basic accounting principles; ability to provide account reconciliations and supporting documentation to the auditors; contribute to the execution of M&A activities, offering your expertise in seamless integration of acquired entities.
Strong organizational skills, attention to detail, and excellent note taker
Proficient in Microsoft Office applications and ability to analyze large sets of data
Strong attention to detail with a dedication to accuracy and strong analytical skills.
Excellent verbal and written communication skills.
Ability to work independently and as part of a team.
Strong problem-solving and decision-making abilities; strong organizational and time-management skills.
Spanish as a second language, written and spoken, is a plus.
Experience in the following industries in a plus: Construction and / or Engineering.
Experience in the following applications is a plus: Deltek Vision and / or EleVia.
Compensation & Benefits
Dependent upon experience.
CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
Company Paid Life Insurance and Short-Term Disability.
401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.
CPH is an Equal Opportunity/Affirmative Action/Drug Free Work Environment Employer.
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