AP Coder III

Summary of Position:

The Accounts Payable Coder III performs a variety of accounts payable tasks related to the maintenance and processing of payable account records and coding of invoices. The AP Coder is responsible for providing financial, administrative, and clerical services. This includes monitoring payments and expenditures. A high level of accuracy and attention to detail is essential for the position.

Primary Job Responsibilities:

• Receive and code invoices in OpenInvoice for batching into Bolo Accounting System.

• Prepare more complex coding of invoices and provide guidance to other team members.

• Identify and implement opportunities for process improvement and efficiencies.

• Reviews all invoices for appropriate documentation and approval.

• Research past due invoices/ duplicate invoices/ rejected invoices/incorrect payments.

• Respond to vendor calls/assist vendors with invoicing/coding/routing questions.

• Review expense accounts to ensure all expenses are recorded appropriately and coded correctly.

• Create spreadsheets, file documents, maintain and distribute accounting documents, records, and reports.

• Receives, researches, and resolves a variety of internal and external inquiries/audits.

• Able to identify work that needs to be prioritized without being instructed.

• Performs other duties as required to support Accounting Department and Field Staff.

Knowledge/Skills/Competencies

• Proficient in Microsoft 360 products (Outlook, Excel, Word) required with advanced skills in Excel in particular.

• OpenInvoice Experience preferred.

• Takes ownership of projects and responsibilities, displaying a high level of accountability and initiative.

• Ability to work efficiently independently as well as effectively within a team environment.

• Exceptional verbal and written communication skills, able to articulate ideas clearly and effectively in a variety of settings and with diverse audiences.

• Meticulous attention to detail, consistently ensuring accuracy and precision in all tasks and deliverables.

• Strong organizational and time management skills, enabling efficient planning and execution of work to meet established deadlines.

• Demonstrates unwavering high integrity and consistently upholds ethical standards while maintaining a strong work ethic to ensure the highest level of trust and accountability in all responsibilities.

• Utilizes exceptional critical thinking skills to analyze complex problems, assess various perspectives, and develop innovative solutions that drive informed decision-making and enhance overall organizational efficiency.

Education & Experience:

• High school diploma or equivalent required. Bachelor's degree in accounting or finance preferred.

• Minimum of 5 years of AP coding experience required. Oil and gas experience required.

Travel Requirements:

• Work is performed at a CIVI location Tues-Thurs with an option to work remotely on Mondays and Fridays.

• Schedule: traditional 40-hour workweek or alternative schedule of 9 hour works days M-Thurs and 4-hour workdays Friday.

Benefits:

• Comprehensive healthcare coverage including medical, dental, and vision insurance.

• Dental and Vision insurance premiums are at no cost to employees.

• Generous 401(k) Retirement Plan with a 6% company match. 100% vest of employer contributions after the first month of employment.

• Company paid Life & AD&D insurance.

• Voluntary Life, AD&D, Accident, and Critical Illness plans.

• Vacation, sick, volunteer, and holiday pay.

• Health Saving Accounts (with an employer contribution) and Flexible Spending Accounts.

• Fitness and tuition reimbursements.

• Opportunity for Short Term and Long-Term Incentives.

• Company paid short-term and long-term disability programs.

• Paid parental leave.

• Volunteer opportunities through The Civitas Community Foundation.

• Employee assistance program.

• Your choice of paid parking or an RTD EcoPass for Denver-based employees.

Please note that the following job posting does not guarantee or promise specific benefits offerings to potential employees. While we strive to provide competitive compensation and benefits packages, the availability and details of these offerings are subject to change and are ultimately determined by company policies and budgetary considerations. We encourage all applicants to review our official employee benefits documentation and engage in discussions with our HR representatives during the interview process to gain a comprehensive understanding of the benefits package available for the position.

Physical Requirements:

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

AMOUNT OF TIME

None

Under 1/3

1/3 to 2/3

Over 2/3

Stand

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Walk

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Sit

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Use hands & fingers

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Reach with hands & arms

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Climb or balance (includes ladders)

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Bending, kneel, squatting or crawling

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Talk or hear

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Wear personal protective equipment.

(e.g. respirator, fire resistant clothing)

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Weight Lifted

☒ Up to 10 lbs.

☐ Up to 25 lbs.

☐ Up to 50 lbs.

☐ Up to 100 lbs.

☐ More than 100 lbs.

Work Environment:

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

AMOUNT OF TIME

None

Under 1/3

1/3 to 2/3

Over 2/3

Work near moving mechanical parts

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Work in high, precarious places

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Fumes or airborne particles

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Toxic or caustic chemicals

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Outdoor weather conditions (heat & cold)

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Loud Noise (conveyor systems, mechanical equip, etc.)

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Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job.  However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Civitas Resources offers of employment take into consideration a candidate's education, training, and experience, as well as the position's work location, external market, and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees.

Base Pay Range: $60,000 - $67,000

Civitas Resources is an equal opportunity employer. We value and encourage diversity in our workforce and provide equal employment opportunities to all individuals regardless of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable laws.

Application Deadline:

Application Deadline: July 28, 2024. Please note that applications received after the deadline will not be considered.

Notice To Third Party Agencies:

Civitas does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to Civitas in the absence of a signed Service Agreement where Civitas has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of Civitas and Civitas will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.