FleetPride is the largest after-market distributor of heavy-duty truck and trailer parts in the U.S. with some of the best and brightest people in the business! Partner with the best in the heavy-duty industry and apply today!
The Accounts Payable Analyst works as an exception Analyst in a procure to pay payables environment. He/she supports the FleetPride locations in performing reconciliations and managing the accounts payable exceptions and to answer any inquiries from branches, vendors, and resolves issues accordingly.
He/she performs accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. He/she computes, classifies, and records numerical data to keep financial records complete. He/she will perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
Perform daily Voucher/Purchase Order/Receipt match exceptions, identifications and analysis and work with the Purchasing/Supply Chain team members as well as the Receivers at the branches and vendors to resolve the exceptions; Successfully handle most non-routine issues, escalate issues that cannot be resolved to management Working Received Not Billed report and imaging reports daily. Assist in resolution of invoice entry exceptions including but not limited to EDI errors and imaging errors Research and resolve rejected invoices from processing through the outsourced imaging system.
Work to develop the capability of the vendor, assisting them as they submit invoices in order that exceptions can be avoided.
Successfully handle most non-routine issues, escalate issues that cannot be resolved to management; Plan and organize work so the invoices are processed in a timely manner.
Understand and apply Accounts Payable processes, policies, procedures and internal control standards. Contributes ideas and actions towards the continuous improvement of Accounts Payable related processes within area of influence.
Maintain positive work relationships with members FleetPride team to communicate effectively and to ensure compliance with cross-team responsibilities. Problem resolution with inventory related to PO numbers and parts. Other miscellaneous duties
Process invoices for payment to vendors by checking invoices against purchase orders for accuracy, resolving discrepancies, and entering data into computer.
Sort, code, match, enter, and track invoices and expense reports.
Process refunds and expense requests for accuracy; resolve problems, and enter data into the system.
Analyze, reconcile and review vendors' statements for accuracy.
Reconcile, post transactions, prepare analysis of accounts.
Open, sort, and distribute incoming correspondence, including faxes and email.
Answer telephones, direct calls and take messages.
Research and resolve invoice discrepancies and issues.
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
Operate office machines, such as 10-key calculators, photocopiers and scanners, facsimile machines, voice mail systems and personal computers programmed with accounting software.
Prepare responses to correspondence containing routine inquiries.
Conform with and abide by all regulations, policies, work procedures and instructions.
Conform to all safety rules and use all appropriate safety equipment.
Active Listening: Giving full attention to what other people are communicating; taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times.
Communicating: Conveying information to others in an effective manner.
Time management: Managing one's time productively and efficiently. Ability to organize and prioritize tasks.
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Mathematics: Using mathematics to solve problems.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Mathematical Reasoning: The ability to choose the right mathematical methods or formulas to solve a problem.
Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem only recognizing there is a problem.
Deductive Reasoning: The ability to apply general rules to specific problems to produce answers that make sense.
Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
Oral Comprehension: The ability to understand information and ideas presented through spoken words and sentences.
Written Comprehension: The ability to understand information and ideas presented in writing.
Written Expression: The ability to communicate information and ideas in writing so others will understand.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday.
Occasional lifting of items up to 25 pounds (files, computer printouts on occasion)
Environmental / Atmospheric Conditions
This position operates in a professional office environment. This role routinely uses standard office equipment as computers, phones, photocopiers, fax machines and filing cabinets. The performance of this position may require exposure to the warehouse areas where certain areas may require the use of personal protective equipment such as steel toed shoes and safety glasses. The primary environment is characterized by ambient room temperatures, lighting and traditional office equipment found in a typical office environment.
High School Diploma (or GED or High School Equivalence Certificate). Associate's Degree in Accounting preferred.
Minimum of 1 year experience in an accounts payable role; 2-3 years experience preferred with a large multiple location organization.
Knowledge of general accounting/accounts payable procedures and relevant accounting ERP software
Ability to do repetitive work in a team environment.
Good interpersonal and communication skills in dealing with internal and external customers are required
Ability to work both independently and as part of project teams; ability to respond to dynamic and time-sensitive requirements in a professional way.
Ability to use computer keyboard and 10-key calculator by touch.
Analytical, problem solving, and excellent customer service skills
Knowledge of imaging software.
Intermediate to advanced user knowledge of Microsoft Office Suite, including Microsoft Outlook and Excel.
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.