AP Accountant

SUMMARY

Accounts Payable Accountant reports to the Accounting Manager and ensures all payments requests are properly approved and documented. Ensures vendors are paid according to payment term/plans to avoid any service interruptions and takes advantage of cash management opportunities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receives invoices directly from vendors and forward those invoices to department managers for review and approval. Reviews all payment requests for appropriate documentation and requisite approval authority. Enters properly approved invoices and other contractual obligations into accounts payable system for payment.

• Prioritizes invoice payment processing to take advantage of cash discounts, to avoid interest and/or penalties, and to adhere to agreed-upon payment terms/plans.

• Ensures signed copies of IRS Form W-9 Request for Taxpayer Identification and Certification, vendor service agreements, and any other contracts are on file. Provides supporting documentation for audits.

• Corresponds with vendors and responds to payment status inquiries. Researches aged invoices received from vendor and reviews vendor history in accounts payable system to see if previously paid and if not paid, then forwards those invoices to appropriate department manager for review and approval.

• Reconciles vendor statements to vendor history in accounts payable system and contact vendor for any invoices listed on the vendor statement not paid or sent for review and approval.

• Adheres to company policies in the performance of all assigned accounting duties and communicates any compliance deviations and internal control weaknesses to management timely.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Strong analytical and technical skills.
• Strong team orientation, exceptional work ethic.
• Ability to work in a fast-paced environment with multiple deadlines.
• Working knowledge of and direct experience with U.S. GAAP.
• Excellent communication skills, both written and verbal and able to relate to people at all levels.
• Knowledgeable and ability to communicate company policies and procedures to those assigned responsibility for incurring expenditures and inform management of any issues.
• Understanding of company processes, accounting system functionality, and apply business knowledge, and reasoning ability in resolution of accounting tasks and issues.
• Proficient in Accounting Systems including (ex: QuickBooks, SAGE, QAD), and Microsoft Office Suite applications preferred.
• Ability to prioritize tasks, receive guidance and work independently, be action-oriented, understand key objectives, meet accounting timelines, and display ethics and values in all actions.

In addition, the following qualities are essential for this position:

• Adopts a "quality in everything we do" approach to all aspects of the execution of responsibilities of this position.
• Understands that accuracy is key and strives for the utmost accuracy in all work.
• Performs a review of work prior to submission to ensure accuracy and to check for reasonableness.
• Performs research if data does not seem reasonable.
• Asks questions or will seek guidance is something is not understood.

EDUCATION and/or EXPERIENCE

• Bachelor's degree in Accounting from an accredited college or university.
• Two to Five years experience in Accounting in a manufacturing environment.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role is not a remote position and must be performed onsite at the PTS Diagnostics' Whitestown, Indiana facility. Ability to sit for prolonged periods of time, handling, typing, talking, listening, requiring clear near and midrange vision in connection with performing essential functions.

EQUAL OPPORTUNITY EMPLOYER: PTS Diagnostics is an Equal Opportunity and E-Verify employer. Employment decisions for all applicants and employees will be made without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, age, national origin, marital status, veteran status, disability, or other characteristics protected under local, state, or federal law.

QUALITY COMMITMENT

This position requires compliance to applicable quality system and regulatory requirements. This individual adopts a "quality in everything we do" approach to all aspects of the execution of responsibilities of this position. Through vigilance, this individual remains alert to any potential compliance situations, and must report such observations to managers and the Head of Quality.

STATEMENT of OTHER DUTIES DISCLAIMER

This Job description in no way states or implies that these are the only duties to be performed by this employee. This employee will be required to follow any other instructions and to perform any other duties requested by their supervisor.