Analyst Supply Chain I - Material Planner

Job Summary:

Under general supervision and through the utilization of Mary Kay Inc.'s Business Systems (WMS/JDE), executes and monitors the purchase, delivery, and movement of raw materials, finished goods, and component parts to ensure the availability of materials required by production operations to meet market demand for finished product which directly impacts cost, quality, and customer service.

About the Role:

• Reviews purchase signals in JDE for assigned commodities (raw materials or components) to determine the appropriate delivery dates and quantities needed to support the current Master Production Schedule. After consultation with supervision, issues all Order Requisitions to suppliers, and upon receiving confirmations back from the suppliers, converts those Requisitions into Purchase Orders. Monitors the signals in JDE on a daily basis to ensure the confirmed dates and quantities continue to satisfy the production demand that may have increased or moved up earlier in the Master Production Schedule.

• Communicates directly with Mary Kay suppliers. Sends each supplier a weekly Open Purchase Order Report via email to ensure that quantities and delivery dates have not changed from the original confirmation. Resolves discrepancies between Mary Kay delivery records and the suppliers' delivery records. Works with the suppliers to expedite deliveries in order to meet increasing or earlier than expected production demands. Ensures that the latest supplier delivery information is updated in JDE. Elevates any supplier quality or customer service issues to Mary Kay management immediately. Along with supervisor, meets with supplier reps when they come in to discuss supplier performance or quality issues.

• Reviews the Shortage Report on a daily basis to identify materials the Planning team has determined are "short". After working with the suppliers, communicates latest delivery information back to the Planning team and updates the Shortage Report with the appropriate information. Working with direct supervision, identifies additional costs associated with expediting material in for production and elevates that to management for approval to proceed. Also verifies that sub-assemblies are available for local contract suppliers and requisitions the sub-assemblies for delivery.

• Reports on a weekly and monthly basis the status of assigned commodities in relation to established inventory policies and department metrics. Responds to items on the Supply Demand Report and provides updates by the established deadlines. Working under general supervision, identifies opportunities to reduce inventory costs by reviewing the De-Expedite Report and taking the appropriate action to cancel, reduce, or move out purchase orders if possible, and reviews the Excess Inventory Report and updates it with what actions have been taken to reduce or eliminate excess inventory.

• Works with Mary Kay Transportation to ensure that commodities are being picked up at the suppliers in time to meet required delivery dates. Identifies priorities for the Mary Kay Warehouse Receiving team by putting the most urgent items on the "Hot List". Monitors the delivery of urgently needed items and communicates with the Quality Department to prioritize which items need to be tested and released to meet immediate production.

• This job requires on-site work at a Mary Kay facility.

Skills & Experience:

Education: Bachelor's Degree, preferably in Supply Chain Management or Logistics.

Experience: 1-3 years of experience working in an Inventory Control, Materials, Purchasing, or Production Planning environment.

Additional Skills & Abilities:

• Proficient in the use of ERP Software, such as SAP or Mary Kay Inc.'s Business Systems (WMS/JDE); must be able to navigate functional applications, interpret signals accurately, and make sound business decisions based on the data.

• Must have intermediate proficiency in Microsoft Excel to understand and analyze department system reports and interface the data with Purchase Order and MRP signals and a beginning proficiency to interface reports, purchase orders, and supply evaluations with system outputs.

• Must communicate in a professional, accurate, concise, and prompt manner with internal and external customers; must demonstrate effective communication to upper management as well.

• Must be able to work in a fast-paced environment with constantly changing priorities, all demanding attention to detail, thoroughness, and a high sense of urgency.

• APICS certification CSCP (Certified Supply Chain Professional) or CPIM (Certified in Production& Inventory Management) preferred.