Analyst, Supply Chain

This position will be covering both North & South campuses (Butler/Westmoreland Counties)

Shift: Monday-Friday, 7:30 AM-4:00 PM. Days and hours are subject to change.

Job Summary:

Responsible for supporting the data analysis needs of the Procurement Department by accurately collecting and summarizing the data from various sources; GPO Spend Analytics Software, Independence Business System(s) and other data sources as appropriate. Provides reports to support cost savings initiatives. Supports the Purchasing Contract Managers in devising the Supply Chain improvement plan. Assists with the investigation for cost reduction opportunity.

Actively promotes a Lean work culture by performing team member duties to encourage consistent use of LEAN principles and processes, including continually seeking work process improvements. Recognizes the necessity of taking ownership of one's own motivation, morale, performance and professional development. Strives for behavior consistent with being committed to Independence's missions, visions and values.

TECHNICAL STANDARDS

Essential Functions: Defined as duties specific to the job, that, if removed, would change the entire purpose of the job; to include the Essential Physical Demands and Essential Working Conditions of this position.

• Core Essential Functions:

• Regular, consistent, on-site, and timely attendance

• Data Gathering

• Scrutinize source of data and the data received.

• Remain cognizant of the objective of gathering the data.

• Gather data in the most efficient and effective manner to streamline processes.

• Analyzing Data

• Understand Independence Health System's operations so that informed analysis can be performed

• Understand data to be analyzed so that informed analysis can be performed

• Understand objectives to analyzing data so that informed analysis can be performed

• Organize analysis in a manner to effectively and efficiently communicate findings

• Communicating Information

• Prepare analyzed data in a manner so that the reader will understand quickly the purpose for which the information was gathered and the conclusions reached

• Be aware of format (font, print ranges, scale, etc.) so that the reader does not have to manage the information

• Communicates status of tasks/issues and results in an efficient and effective manner.

• Reporting

• Prepare and distribute periodic reports on a timely basis, including but not limited to, responsibility, statistical, summary financial, accounts payable and usage reports including reports related to the annual budget process including, but not limited to, capital, non-labor operating, FTE, status of recall responses and other summary reports as well as various financial analysis reports.

• Distribute in a timely and effective manner the cost reports and related reports.

• Applies team attitude

• Actively participates in staff meetings, bringing ideas, and volunteering to take on tasks.

• Willingly helps another team member who may be absent or needs help.

"Ability to perform the Essential Functions listed on the Physical Conditions and ability to perform the Essential Functions on the Working Condition chart (see attached chart)."

• Specialty Essential Functions:

• Responds to the Purchasing Agents requests for cost analysis.

• Completes request within requested time frame.

• Communicates time constraints if present.

• Identifies to Purchasing Agent any unexpected problems.

• Performs accurate collection of data.

• Runs accurate queries from INFOR Materials Management System and other data sources as appropriate.

• Assures the information is sequenced and formatted as requested.

• Ensures accuracy of data by auditing portions of the data, by comparing information from INFOR/Spend Advisor/Vendor Reports and other data sources.

• Maintenance of item master data and associated changes within INFOR System.

• Provides summarized findings.

• Reports to be logical, visually pleasing and an aide to the decision-making process.

• Uses intuition and experience to complement reports.

• Verbally presents reports when necessary.

• Supports the Purchasing Agents.

• Provides timely responses and recommends changes to the requests.

• Reacts well and adjusts quickly to changes, delays, priorities and unexpected events.

• Ability to defend report results.

• Keeps Purchasing Agents accurately informed of progress.

• Reports new information and helps resolve any issues.

• Meets deadline dates.

• Coordinates demonstrations, installations and in-services for new product introduction.

• Evaluates capital purchases.

• Determines supply consumption impact.

• Communicates with BME/Director/Purchasing Agent/Distribution/ and Other user Departments to identify recall status and the associated response.

• Provides assistance with the capital budget request process.

• Provides timely budgetary pricing for department managers.

• Coordinates equipment requests with BME.

• Contributes to the development of technical specifications.

• Researches by using online recall/equipment management software for ratings etc.

• Marginal Functions: Defined as duties that are not essential in nature and do not take a considerable amount of time to complete (less than 10%).

• Designs, coordinates and participates in special projects

• Assists as necessary to expedite and coordinate deliveries ensuring a smooth operation.

• Performs other duties as required.

• Required Skills and Knowledge: Minimum level of education, skills and abilities necessary in performing the job.

Education:

• HS Diploma, GED or equivalent knowledge

Certification / Licensure / Regulation:

• None

Prior Experience:

• None

Other Skills and Abilities:

• Basic Math and Keyboard Proficiency

• Knowledge of basic Office Equipment such as copier, fax machine, etc.

• Proficiency in the use of Excel Spreadsheets, PowerPoint, and various software programs

• Proficiency in Microsoft Office including Outlook

• Excellent communication, interpersonal and organizational skills

• Sound judgment, problem solving skills, strong oral and written communication skills, ability to follow directions from other team members; works independently assigned duties.

• Ability to communicate with all members of the health care team

• Independent thinking and decision-making ability

• Self-motivation and driven to action in a collaborative manner

• Proficient oral and written communication skills

• Ability to multi-task and prioritize assignments

Preferred Factor:

These are job related enhancements that are preferred or would benefit the performance outcome of the job but are not essential or required for the job to exist.

• Relevant work experience or a commensurate qualifying degree

The above job descriptive information is intended to describe the general nature and level of work being performed by individuals assigned to this job. This is not intended to be an exhaustive list of all duties and responsibilities, as an employee may be assigned other duties other than described in this document.

• Essential Working Conditions:

Constantly = (5 1/2 to 8 hours or more) or 200 reps/shift

Occasionally = (1/4 to 2 1/2 hours) or 2 - 32 reps/shift

Frequently = (2 1/2 to 5 1/2 hours or more) or 32 - 200 reps/shift

Rarely = (Less than 1/4 hours) or < 2 reps/shift

Sedentary Work -

Exerting up to 10 pounds of force occasionally.

Light Work -

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly.

Medium Work -

Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force occasionally.

Heavy Work -

Exerting 50 to 100 pounds of force occasionally, and/or 25 to 50 pounds of force frequently, and/or 10 to 20 pounds of force constantly.

Very Heavy Work -

Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds or force frequently, and/or in excess of 20 pounds of force constantly to move objects.

Working Conditions:

Never

Extreme Cold

Extreme Heat

Heights

Confined Spaces-Cramped Quarters (Labeled)

Extreme Noise (> 85 dB)

Mechanical Hazards

Use of Vibrating Tools

Operates Vehicle

Operates Heavy Equipment

Use of Lifting/Transfer Devices

Rotates all shifts

10 - 12 hour shifts

On Call

Occasionally

Overtime (more than 8 hrs. /shift, 40 hours/week)

Constantly

8 hour shifts

Protective Equipment:

Never

Respirator-Breathing Equipment

Eye

Head (hard hat)

Hearing

Hands

Feet, Toes

Body

Occupational Exposures:

Never

Solvents

Paints (direct use of)

Dust (Sanding)

Ethylene Oxide

Cytotoxic Drugs (Chemo)

Blood and Body Fluids

Chemicals (direct use of)

Mists

Wax Stripper (direct use of)

Radiation

Ionizing Radiation

Lasers

Frequently

Latex (Rubber, erasers, balloons, gloves, rubber bands, etc.)

VII. Essential Physical Conditions:

Marginal

Frequently = (2 1/2 to 5 1/2 hours or more) or 32 - 200 reps/shift

Essential

Occasionally = (1/4 to 2 1/2 hours) or 2 - 32 reps/shift

Constantly = (5 1/2 to 8 hours or more) or 200 reps/shift

Rarely = (Less than 1/4 hours) or < 2 reps/shift

Physical Demands:

Never

Climbing Ladders

Use of Forceful Hand Grasp

Fine Finger Manipulation

Rarely

Pushing / Pulling

Squatting (Crouching)

Climbing Stairs

Occasionally

Bending (Stooping)

Standing

Kneeling

Hand / Arm Coordination

Frequently

Walking

Constantly

Sitting

Keyboard/Computer Operation

Sensory Requirements:

Never

Feeling (Sensation)

Constantly

Color Vision

Hearing Clearly

Seeing Near-with Acuity

Over Shoulder Work:

Never

Pulling or Pushing Objects Overhead

Reaching Above Shoulder Level

Lifting: floor to standing position:

Never

20 - 29 pounds

30 - 49 pounds

50 pounds

50 pounds

Rarely

10 - 19 pounds

Lifting: waist to shoulder level:

Never

20 - 29 pounds

30 - 49 pounds

50 pounds

50 pounds

Rarely

10 - 19 pounds

Lifting: shoulder to overhead:

Never

20 - 29 pounds

30 - 49 pounds

50 pounds

50 pounds

Rarely

10 - 19 pounds