Alumni Networks Coordinator - University Advancement

Scheduled Hours

37.5

Position Summary

The role of Engagement and Annual Giving Programs is to build a strong and lasting connection between the university and its community, nurturing a sense of pride, belonging, and active involvement. We strive to establish a pathway that enables alumni, parents, and friends to develop a lifelong philanthropic relationship with WashU, contributing to its growth, sustainability, and continued excellence.

The Networks team works closely with our colleagues across Advancement and with alumni and parent volunteers to create meaningful engagement opportunities through the regional, shared interest and cultural, and professional industry networks.

The coordinator reports to Director, Alumni Networks, and assists the entire Networks team on project management related to event planning including venue procurement, event logistics, budgeting, and volunteer management. The coordinator will hold the team to consistent standards of success when it pertains to volunteer experiences and best practices. This position requires managing a large volume of information and detail, as well as working with all Network team members and volunteers across the country.

Job Description

Primary Duties & Responsibilities

• In cooperation with directors, assist in the planning and execution of virtual and in-person events. Responsibilities may include communicating with alumni and constituents, coordinating with vendors, venue research, managing RSVP lists, guest requests/needs, and event follow-up.

• Support Network directors with volunteer management, including creating and managing resources for networks volunteers, trainings, and records. Will assist Directors with committee management such as agendas, invitations, guest tracking, taking minutes, and follow-up communications. This role will also assist in tracking volunteer term limits and creating consistent volunteer experiences.

• Perform other duties as assigned.

Preferred Qualifications

• Experience with volunteer management, event planning, administrative support, customer service preferred.

• Outstanding oral and written communication skills.

• Ability to work successfully with administration, faculty, alumni, parents and volunteers as appropriate.

• Ability to listen carefully, learn quickly, and work effectively in a complex organization. Exceptional interpersonal skills: demonstrated ability to build and maintain relationships.

• Ability to prioritize and multi-task effectively.

• Desire and ability to work collaboratively with colleagues across development offices, as well as independently.

• Ability to stay task-oriented without supervision.

• Honesty, integrity, and enthusiasm; a very strong work ethic, supported by commitment and follow-through.

• Demonstrated strength in organizational and project management skills.

• Familiarity with and appreciation for the mission of University Advancement and the activities of the department.

• Desire to play a meaningful role in the University's community and to share in the community's commitment to education and research.

• Knowledge of and proficiency with computer software (Microsoft Word, Excel, Outlook, PowerPoint, FileMaker Pro) and standard office equipment.

Required Qualifications

High school diploma or equivalent high school certification plus three years of work experience, or equivalent combination of education and experience.

Grade

G08-H

Salary Range

$20.76 - $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.