Air Gateway Specialist

UPS Springfield Gardens , NY 11413

Posted 2 months ago

Job Summary

The Air Gateways Specialist supports the movement of inbound and outbound cargo for the enterprise. This position provides administrative support to the Air Gateways Managers ensuring smooth daily operations. He/She researches and gathers statistical information to prepare various reports documenting Gateway performance and productivity. This position interacts with support functions (e.g., commercial airline carriers, importing and exporting agents, etc.) to expedite shipments in a timely manner.

The Air Gateways Specialist utilizes data received from other support functions (e.g., Importing, Exporting, etc.) to prepare operation reports for senior management review. He/She generates cost-related reports documenting operating expenditures to identify the performance of the business unit. This position reviews aircraft tracking reports and truck movements to ensure deadlines are met. The Air Gateways Specialist conducts document management audits to ensure essential Gateway records are updated and filed in accordance

with UPS policies and procedures.

Other Duties

  • Alerts senior management of International Air Freight (IAF) rates and route discrepancies ensuring Air Gateway Managers have accurate data to perform proper vendor cost analysis for shipments.

  • Communicates designated route updates and modifications affecting the Gateway to the Air Gateway Managers to ensure outbound cargo is routed correctly as per the IAF Routing Grid.

  • Maintains office and warehouse supplies to ensure needed products are readily available.

  • Performs clerical activities (e.g., scanning, copying, faxing, opening mail, answering telephone calls, etc.) to maintain an organized office and ensure the flow of information.

  • Composes and edits memos, agendas, correspondence, and presentations to ensure the Air Gateway Managers' message is delivered as intended.

  • Assists the Air Gateway Managers and Air Gateway Supervisors in the managing of vendor performance by evaluating performance through cycle time and consolidation reports.

  • Gains management approval of invoices to ensure expenditures align with the departmental budget prior to processing for payment.

  • Processes vendor invoices to expedite prompted payment.

Preferred Competencies

  • Finance Knowledge:
    Captures/documents specific and accurate information; learns subjects thoroughly and in detail; completes work with thoroughness; supplies appropriate details when requested; maintains organized files.

  • Report Generation: Possesses ability to generate simple reports using basic functions in software, and/or writing basic queries; identifies information required to complete reports and identifies existing reports generated by others.

Minimum Qualifications

  • Bachelor's Degree (or internationally comparable degree) - Preferred

  • Experience working in the Air Freight Industry- Preferred

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Import Specialist IV Springfield Gardens NY

Ceva Logistics U.S., Inc.

Posted 2 months ago

VIEW JOBS 10/4/2018 12:00:00 AM 2019-01-02T00:00 CEVA Logistics, one of the world's leading supply chain companies, designs and implements industry leading solutions for large and medium-size national and multinational companies. Over 41,000 dedicated employees, working in 17 regional clusters around the globe, deliver operational excellence- to provide viable answers to the most challenging supply chain questions. We operate nationally throughout the U.S. with opportunities throughout the nation. Our North American headquarters are located in Houston, TX. CEVA offers competitive incentive packages, exceptional benefits and an exceptional culture for career building. Start your career with CEVA and build on our Foundations: Unity, Growth and Excellence. CEVA people are passionate about supply chain management. JOB SUMMARY: Assist with processing, or processes Inbound or Outbound shipments. Responsible for documentation and preparation of documents, or document receipt; timely clearance of shipments or traffic coordination to correctly process shipments. Model and act in accordance with our guiding principles and core values. KEY ACCOUNTABILITIES: Import/Export Specialist IV Summary: Assists with daily oversight of the group, which includes drafting operational procedures, reviewing and auditing work and addressing specialized customer or operational needs. Processes complex and sensitive transactions, and monitors and resolves rejections and non-compliance items, and is considered a lead to staff. * Create and distribute written exception procedures for handling each account served by the team, including classifications, valuation rules, schedule of fees, correspondence, post entry process, and any other related information. * Assists with overseeing the entry processing performance and existing customer service commitments to reflect established company databases and pre-load templates to reflect these procedures. * Receive, review, and process complex or sensitive transactions for assigned base of accounts for all entry types, including the classification and valuation of goods. * Obtain certification for completing customer classification, as well as, other compliance specific classification as defined by company product standards. * Process documents through the established system, obtaining release and other governmental agency releases as appropriate. * Review and monitor all rejections, requests for information and other correspondence. * Respond and assist with complex customer inquiries, including research and assistance with escalation on priority issues. * Monitor shipments as they approach non-compliance based on customer control, event control, and transactional data count or control. * Stay current of U.S. Customs regulations (Customs Brokers and the Customs clearance process); and classification and validation rules through self study, approved related courses and seminars, and regular review of trade publications. Knowledge, Experience & Skills: Education & Certifications: Required: High School Diploma or GED required. Education & Certifications Preferred: Level IV: Bachelor's Degree in Transportation, Logistics, or Supply Chain Management preferred Experience Required: Level IV: Greater than six years of related experience. Special Knowledge Required: Level IV: Advanced proficiency in Microsoft Office, internet, web-based and job specific software applications. Ability to apply and assist with communicating laws, rules, and regulations in areas of assignment. Interpersonal & Communication Skills Required: Level IV: Ability to write reports, business correspondence, and procedure manuals. Monitoring overall processes, information and operations. Other Skills: Level II and Above: Ability to add, subtract, multiply, and divide using units of currency, weight, volume, and distance measurements. Gather and analyse documents skilfully. Balance team and individual responsibilities, exhibit objectivity and openness to others' views. Licenses and Certifications: Professional certification may be required in some areas. Travel Requirements: Travel is typically not required for this position CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background. We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment. CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities. Ceva Logistics U.S., Inc. Springfield Gardens NY

Air Gateway Specialist