UPS Springfield Gardens , NY 11413
The Air Gateways Specialist supports the movement of inbound and outbound cargo for the enterprise. This position provides administrative support to the Air Gateways Managers ensuring smooth daily operations. He/She researches and gathers statistical information to prepare various reports documenting Gateway performance and productivity. This position interacts with support functions (e.g., commercial airline carriers, importing and exporting agents, etc.) to expedite shipments in a timely manner.
The Air Gateways Specialist utilizes data received from other support functions (e.g., Importing, Exporting, etc.) to prepare operation reports for senior management review. He/She generates cost-related reports documenting operating expenditures to identify the performance of the business unit. This position reviews aircraft tracking reports and truck movements to ensure deadlines are met. The Air Gateways Specialist conducts document management audits to ensure essential Gateway records are updated and filed in accordance
with UPS policies and procedures.
Alerts senior management of International Air Freight (IAF) rates and route discrepancies ensuring Air Gateway Managers have accurate data to perform proper vendor cost analysis for shipments.
Communicates designated route updates and modifications affecting the Gateway to the Air Gateway Managers to ensure outbound cargo is routed correctly as per the IAF Routing Grid.
Maintains office and warehouse supplies to ensure needed products are readily available.
Performs clerical activities (e.g., scanning, copying, faxing, opening mail, answering telephone calls, etc.) to maintain an organized office and ensure the flow of information.
Composes and edits memos, agendas, correspondence, and presentations to ensure the Air Gateway Managers' message is delivered as intended.
Assists the Air Gateway Managers and Air Gateway Supervisors in the managing of vendor performance by evaluating performance through cycle time and consolidation reports.
Gains management approval of invoices to ensure expenditures align with the departmental budget prior to processing for payment.
Processes vendor invoices to expedite prompted payment.
Captures/documents specific and accurate information; learns subjects thoroughly and in detail; completes work with thoroughness; supplies appropriate details when requested; maintains organized files.
Report Generation: Possesses ability to generate simple reports using basic functions in software, and/or writing basic queries; identifies information required to complete reports and identifies existing reports generated by others.
Bachelor's Degree (or internationally comparable degree) - Preferred
Experience working in the Air Freight Industry- Preferred
UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law