AIA Administrative Assistant

CentiMark Corporation is North America's largest commercial roofing contractor with 100 offices and over 3,500 employees across the US. We are seeking an energetic and positive AIA Administrative Assistant to support our Jeffersonville, IN site! Our ideal candidate will possess office administrative skills, proficiency in AIA contract billing, construction industry background, and experience with construction software.

Job Summary:

• Supporting the office with day-to-day business needs

• Maintaining construction job client files

• Invoicing and collecting on invoices

• Creating and maintaining reports in MS Office, Construction Software & Google Docs

• Ordering and maintaining office/business supplies

• Processing monthly AIA contract billings; Uploading billings into construction software

• Filing & submitting daily work tickets; Assisting Project Manager onsite

• Submitting PCO's for change orders

• Processing LEED product data sheets/material pricing

• Compile lien waivers from suppliers

• Manage invitations to bid through scheduling

Candidate Requirements:

• Experience working with AIA contract documents and/or AIA billing

• Required

• Experience working with Procore software

• Required

• Office administration experience in the construction industry

• Highly motivated, well organized, attention to detail

• Ability to handle multiple tasks with efficiency and accuracy

• Working knowledge Construction Software, MS Office, Google Docs

• Excellent verbal & written communication

Premier Benefits:

• 2 Health Insurance Plans:

• Free "Core Plan" - Free Medical & Dental

• "Buy Up Plan" - Features a lower deductible for Medical

• Vision Plan

• Free Life Insurance

• Traditional 401K with Company Match

• Roth IRA with Company Match

• Flexible Spending Account (FSA)

• Paid Holidays and Vacation

• Employee Stock Ownership Program (ESOP)

CentiMark provides a great work environment with challenging career opportunities.

Drug Free Workplace

• EOE (M/F/V/D) - E-Verify Employer

For more information, please visit our website -- www.CentiMark.com/jobs