Position Summary - Berkeley Afterschool Director of Program Experience
Monitor attendance and follow up with staff and parents to make sure that all children are properly accounted for. Make sure all attendance documentation is accurate and accessible
Supervise children during intake periods
"Float' during enrichment activities to assist staff and children where needed.
Work with staff to set goals and understand the expectations of the program and their specific position.
Strategize and implement mechanisms for staff and students to build appropriate and transformative connections
Ensure licensed teacher to student ratios
Work collaboratively with co-director to oversee and update annual budget and monthly variance reports.
In partnership with co-director interview, hire and evaluate staff
Organize and plan staff trainings
Organizing and cleaning office and kid spaces
In partnership with co-director address student behavioral issues or special needs and implement appropriate behavior management strategies
Plan and participate in and attend Center holiday and other events
Schedule and conduct tours for all incoming families
Engage with parents on a daily basis, by greeting them in person or reaching/responding by email or telephone
Work with the Director of Program Operations to ensure all families have opted into the SMS texting system. Update on a monthly basis.
Update enrollment numbers and waitlist accuracy monthly and communicate with all necessary stakeholders (parents, finance, marketing)
Create opportunities for parent community to come together
Work with the JCC Controller to make sure all on-boarding paperwork is in place
Coordinate staff breaks, vacations and find substitutes for staff absences
Take notes and create action items from staff meetings
Oversee timesheet and proper reporting of hours
Licensing and Forms:
Monitor location and proper use and storage of daily student attendance sheets and binders
Create, implement, and maintain proper registration documentation, including child and staff lincing files.
Create emergency binders, Sign In/Out sheets, Authorized Pick Up list, Master Roster, Transportation, Allergies list
Update LIC. 500 and LIC 9040
Coordinate child attendance schedules and sheets and child pick-ups (walking and vehicle transportation)
Work with Director of Program operations to make sure vehicles are safe and properly maintenanced
Make sure all drivers have been submitted to and cleared by the JCC's insurance
Enrichment Classes (Chugim):
Work with staff to produce high quality enrichment classes
Create enrichment class grids or schedules for families in advance of enrichment registration
Manage enrichment classes registration and make necessary changes to class schedules.
Monitor enrichment classes and provide feedback and support to instructors
Monitor enrichment budget
Vendor Contracts & monitoring correct payments
Point person for end of session family enrichment night
Draft letters and create other parent communications as needed.
Produce content for weekly parent newsletter
Work with Marketing to produce program collateral and proper advertisement at schools and related communities
Work with marketing to order JCC/Afterschool merchandise.
Monitor and order food/supplies for Afterschool program.
Monitoring and updating facility needs relating to afterschool program.
Update and calendar out the incoming school year (create family/community events, child activities for Jewish holidays, etc.) over the summer.
Assisting in Specialty Camp at the Berkeley site.
Required and Essential (E) Knowledge, Skills and Abilities
Ability to drive a motor vehicle (e.g. car, minivan, etc.) (E)
Ability to read and speak fluently in the English language (E)
Knowledge of and ability to accurately apply basic math (addition, subtraction, multiplication, division, and fractions) related to work needs; familiarity with metric and non-metric measures (E)
Ability to walk and stand for extended periods while walking students to and from various locations and performing other duties throughout the work day (E)
Ability to run or walk rapidly in an emergency (E)
Ability to respond without delay to needs of young children (E)
Ability to sit on floors and chairs, getting up and down quickly (E)
Ability to bend from knees and waist to help a child with clothing, shoes or other needs. (E)
Ability to maneuver in confined lavatories to aid children with toilet needs (E)
Ability to have child lean on staff member as necessary. Ability to reach to elevated shelves, including standing on step ladder, and retrieve items by hand (E)
Ability to apply pressure directly by hand and using mops, brooms and other implements (E)
Knowledge of and ability to use a Personal Computers and common office software including the Microsoft Office Suite and other common electronic applications (e.g. Gmail, Google Calendar, Google search, etc.).
Ability to organize tasks, develop plans, and implement plans to efficiently meet organizational goals
Ability to work effectively in a group task force or other team setting
Minimum Required Qualifications:
The JCC East Bay creates healthy communities inspired by Jewish values, culture, and tradition. We provide programs and gathering spaces throughout the East Bay to advance, nurture, and evolve Jewish communal life and contribute to the vitality of the broader community. Through intergenerational activities in Oakland, Berkeley, and beyond, we connect people with each other, foster learning and inspiration, provide opportunities for civic engagement, and explore contemporary Jewish life.
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