After School Site Specialist

Description

The City of Oxnard's Cultural and Community Services Department is seeking a After School/Youth Development Specialist. We seek individuals with strong supervisory, technical and customer service skills to be part of the Recreation Division within the Cultural & Community Services Department. The current vacancy supports the Oxnard Scholars After School Program.

WHAT YOU'LL DO:

• Coordinates after school programming at designated school site

• Reports to the Recreation Analyst and Supervisor overseeing the program

• Communicates daily with site instructors, office staff, administration, teacher Liaison, parents, and students

• Plans, organizes, and directs the operation of the program

• Exercises supervision over students, after school program instructors, and volunteers

• Enrolls students in the program and monitors enrollment/attendance daily, and adheres to attendance policies and guidelines

• Maintains students' registration and health information and digital files ofFederal Program Monitoring (FPM) documents

• Completes attendance, and meal count reports for OSD Child Nutrition Services,as well as flyers, parent letters, and site newsletters

• Sets clearly defined program rules and creates a positive, fun, safe, and activeprogram environment for students

• Organizes parent orientations to teach parents program policies and studentnights to showcase work and celebrate accomplishments

• Attends regular meetings with designated school site principal, ASP liaison, OSD Admin and

City program management

• Attends bi-monthly meetings with fellow program specialists and City program management

• Attends professional development sessions

• Keeps record and tracks City program instructor Signs in/out sheets daily as well as completes individual timesheet

PAYROLL TITLE: Cultural and Recreation Services Specialist

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Cultural and Recreation Services Technician, Senior in that it provides the planning, coordinating, implementing and evaluating of an assigned program and related resources.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

May serve as lead worker, assigning work and monitoring work completion; or may supervise paraprofessional and/or support staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures. Receives general supervision on routine items which are performed according to established standards and procedures and receives specific work instruction regarding non-routine matters and deadlines.

Essential Functions

(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)

Maintains communication with the public and/or program stakeholders by providing program-related information, program guidance and by responding to requests and inquiries.

Plans, coordinates, oversees and administers programs and services; monitors program performance, procedural compliance, status and outcomes; reviews and resolves issues and conflicts; provides recommendations and implements approved program enhancements.

Monitors and tracks program statistics related to area of assignment; prepares reports and provides program updates; completes and submits required forms and related documentation.

Plans for and maintains program supplies and materials; monitors required resources and initiates purchases of supplies and equipment; monitors program expenditures; maintains documents, files and records.

May schedule and coordinate volunteer assistance with daily programming; assists with special projects and new program development.

Performs other duties of a similar nature and level as assigned.

Minimum Qualifications

The following are the minimum qualifications necessary for entry into the classification:

EDUCATION:

High School Diploma or GED

EXPERIENCE:

Four (4) years of related experience

LICENSING/CERTIFICATIONS:

• Valid California Class C Driver's License with a satisfactory driving record

• Valid First Aid/Cardiopulmonary Resuscitation (CPR) certification within six months of employment

OTHER REQUIREMENTS:

• Must be able to communicate in English effectively both orally and in writing.

General Information

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs on-line application.

• Complete and submit responses to the supplemental questions, if required.

• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments.

The selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP: Positions in this classification are represented by the Service Employees International Union (SEIU).

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for the disabled. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with you. Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

If you have any questions regarding this recruitment, please contact Annette Adams at annette.adams@oxnard.org or (805) 200-5448.

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

Retirement Contributions:

New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.

Vacation Accrual Rates:

Full time employees accrue vacation leave at a rate of 4.39-8.08 hours per pay period based on years of service.

Sick Leave Accrual Rate:

Full time employees accrue sick leave at a rate of 3.70 hours per pay period.

Deferred Compensation:

The City contributes 1% to a deferred compensation program.

Bilingual Pay:

A regular full time employee may receive bilingual pay at the rate of $50.00-$125.00 bi-weekly depending on the level the employee is required to provide bilingual services as determined by the City Manager or designee.

Educational Incentive:

Employees earn educational incentive pay for educational attainments not required by the classification. The educational incentive pay is as follows: Associates degree

• 2.5%, Bachelor's degree

• 3%, Graduate degree

• 3.5%

Health and dental:

Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below:

Level One

• For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City's monthly contribution of $1,543.00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee. If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.

Level Two

• For employees hired on or after January 1, 2023, the City will contribute $1,863.00 towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will continue to provide $74.21 per month towards dental insurance.

Life Insurance:

City employees receive Basic Life Coverage and have the option to purchase additional insurance.

Tuition Reimbursement:

Full-time employees are eligible for 100% reimbursement of the costs of tuition, registration fees, laboratory fees, and books to a maximum of $1,000 per fiscal year for work related coursework.

Holidays:

The City observes 12 holidays per year.