Aesp - Class Iii-B - Enrollment Center - Administrative Assistant

AESP - Class III-B - Enrollment Center- Administrative Assistant JobID: 29586

Position Type:

Administrative Assistant/Clerical/Administrative Assistant

Date Posted:

10/3/2024

Location:

Enrollment Center

Closing Date:

Until Filled

  Additional Information: Show/Hide

Job Summary: Provide secretarial/clerical support to the Enrollment Center.

Responsibilities and tasks include:

• Meet and greet customers.
• Answer and return phone calls.
• Verify and process paperwork for the enrollment of students.
• Request records from previous school.
• Enter enrollment information in Access and Synergy.
• Transfer completed enrollment records to schools.
• Provide administrative support in the form of typing, word processing, filing, duplicating materials, faxing, etc.
• Responsible for ordering supplies.
• Performs other duties of a similar nature or level.
• Provide Outstanding customer service.

Minimum qualifications include:

• High school diploma or equivalent.
• General clerical skills including word processing, updating databases, and experience creating and tracking information using Excel.
• Excellent interpersonal and customer service skills and the ability to help, serve, and exchange information.
• Willingness to learn and use data management systems.
• Ability to maintain confidentiality.
• Excellent verbal and written communication skills.
• Highly organized and detail oriented.
• Ability to work every workday in August and September (Monday- Friday)
• Ability to work collaboratively with Enrollment Center staff and customers.

Knowledge, skills, and abilities include:

• Extensive secretarial/clerical skills, including MS office software (i.e., MS Excel, MS Word, MS PowerPoint, MS Outlook), Google applications and database maintenance.
• Extensive skills in developing and maintaining record systems.
• Knowledge of district policies as they affect the general operation of the building.
• Ability to maintain confidentiality of the materials and information disseminated daily.
• Ability to work in a fast-paced and rapidly changing work environment.
• Ability to communicate effectively with diverse groups.
• Ability to carry out job responsibilities independently, possess effective time management and organizational skills.
• Knowledge of district policies and procedures.

Preferred qualifications include:

• Fluent in Spanish, Hmong, or Vietnamese.
• Comfortable working with diverse cultures.
• Strong customer service skills and understanding of customer service theory.

Salary: View salary grid on Page 5, Section 1, and Classification, Pages 6 - 7, Section 3 of the Administrative Education Support Professionals (AESPs) contract

Work schedule: 8 hrs/day, 260/261 days per year

Bargaining unit: Administrative Education Support Professionals (AESPs)

Osseo Area Schools offers:

• Meaningful and impactful work

• Opportunities to grow professionally

• A variety of benefits

• Summer opportunities

• and more

Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District's Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran's Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at HR@district279.org or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.