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Advancement Services Specialist

Expired Job

Seattle University Seattle , WA 98113

Posted 3 weeks ago

Advancement Services Specialist

FLSA Status: Nonexempt

Months Per Year: 12

Hours Per Week: 37.5

Position Description

Reporting to the Gift Processing Manager, the Advancement Services Specialist handles numerous gift processing and system support tasks and projects for the University's alumni and donor database. The work of this position enhances the overall health and integrity of the alumni and donor database.

65% Gift Processing

Assists the Gift Processing Manager with the timely and accurate processing of gifts and pledges, including: preparing incoming gifts and pledges for processing, entering and verifying donation transactions, importing larger sets of gift records, and preparing cash and checks for bank deposit

Reviews donor documents to interpret and code for data entry

Generates simply gift queries and reports upon request

Assists the Gift Processing Manager with document retrieval and research needed for critical and time-sensitive projects (eg. documentation for the annual audit)

Serves as preliminary contact in addressing gift related inquiries for both internal and external constituents

Fills in for the other Advancement Services Specialist /Gift Processing Manager with gift posting and reporting

Other gift processing related duties as assigned
35% Data Entry & Research

Inputs and updates demographic information about donors, alumni and friends of SU into the alumni and donor database.

Verifies and updates demographic and educational information in the alumni and donor database, utilizing various research tools, other University data sources, and personal correspondence with internal and external constituents.

Identifies data integrity issues and collaborates with other Advancement Services staff in managing a queue of database cleanup projects.

Handles requests to research and update biographical information in the alumni and donor database.

Other bioupdate projects as assigned



Bachelor's degree and/or any combination of education and experience sufficient to successfully perform the essential duties of the job

Excellent computer proficiency, particularly the Microsoft Office suite of products.

Demonstrated attention to detail and accuracy.

Strong organizational skills and ability to work in a fast-paced environment with regular interruptions.

Ability to communicate effectively both verbally and in writing with technical and non-technical personnel.

Ability to work independently as well as establish and maintain harmonious relations with other staff, faculty, students, alumni, and donors.


One or more years of relevant work experience with relational databases including data entry

Experience working in fundraising and/or higher education

Experience providing systems support for multiple managers

Raiser's Edge Experience a plus

Seattle University, founded in 1891, is a Jesuit Catholic university located on 50 acres in Seattle's Capitol Hill neighborhood. More than 7,400 students are enrolled in undergraduate and graduate programs within nine schools and colleges.

U.S. News and World Report's "Best Colleges 2017" ranks Seattle University 8th in the West among universities that offer a full range of masters and undergraduate programs. Seattle University is an equal opportunity employer.

In support of its pursuit of academic and scholarly excellence, Seattle University is committed to creating a diverse community of students, faculty and staff that is dedicated to the fundamental principles of equal opportunity and treatment in education and employment regardless of age, color, disability, gender identity, national origin, political ideology, race, religion, sex, sexual orientation, or veteran status. The university encourages applications from, and nominations of, individuals whose differing backgrounds, beliefs, ideas and life experiences will further enrich the diversity of its educational community.

Application Instructions

Applicants are also strongly encouraged to attach an electronic cover letter and resume when applying. Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870. Job postings are open until filled, unless otherwise specified.

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Advancement Services Specialist

Expired Job

Seattle University