Advancement Communications Assistant

Advancement Communications Assistant

Apply now Job no: 533848

Work type: Classified Staff

Location: Eugene, OR

Categories: Administrative/Professional, Administrative/Office Support, Business Administration/Management, Communications/Public Relations/Marketing, Journalism/Communication

Department: University Advancement

Classification: Office Specialist 2

Appointment Type and Duration: Regular, Ongoing

Salary: $17.24 - $25.24 per hour

FTE: 1.0

Review of Applications Begins

June 24, 2024; position open until filled

Special Instructions to Applicants

We want to get to know you as a candidate. In addition to your online application, please submit a cover letter that includes answers to the following questions which will give us insight into your experience. Cover letters can be between 500 and 800 words.

• What excites you about working in communications, particularly for Advancement at the University of Oregon?
• What unique experience, skills, or perspectives would you bring to this Communications Assistant role?

Department Summary

University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.

Position Summary

The Communications Assistant (assistant) will provide administrative support and coordination to the Advancement Communications team and play a crucial role in the success of the department's mission.

The primary duty of this position is administrative. This position is responsible for calendar scheduling for the senior director, making travel reservations, paying invoices, creating reports, and more. Additionally, they will oversee team-building activities, facilitate internal operations, oversee internal team communications, and manage virtual documents. Editing and writing are key to the role.

Additional core duties include marketing, communications, market research, and reporting. The assistant will support the Senior Director of Advancement Communications, and assist in the execution of communications and marketing strategies communicator in compliance with brand standards as set by University Communications.

The assistant will need to be an excellent communicator, energized by change, highly organized, and adaptable. They will need strong skills in providing customer service to colleagues, donors, alumni, and friends of the university from a variety of backgrounds. The ability to take appropriate initiative in prioritizing work as well as the ability to work successfully in a collaborative environment are also key skills needed in this position.

Administrative assistants in University Advancement typically work a hybrid schedule and are expected to be able to work in the office regularly, with some flexibility for remote work depending upon the specific position and responsibilities.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

Professional Competencies

• Knowledge of media relations and digital media strategies.

• Strong editing and researching skills.

• Outstanding communication skills.

• Strong organizational skills and detail-oriented.

• Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.

• Commitment to promoting and enhancing diversity, equity, and inclusion.

Preferred Qualifications

• Previous work experience as a Communications Assistant, Communication Specialist or similar role.

• Working knowledge of design software (e.g., Photoshop, InDesign) and content management systems.

• Proven skills in marketing communications, web content management, social media marketing or public relations.

• Experience using project management tools.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.