Advanced Business Specialist

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven's Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab's fiscal matters and its approximately $700 million annual budget.

The Business Services Directorate (BSD) has an opening for an Advanced Business Specialist position within the Business Operations Office supporting the Director's Office. This individual will report to the Director's Office Business Operations Manager.

Essential Duties and Responsibilities:

Candidate will support a wide variety of financial and related functions for the Director's Office Business Office, including, but not limited to: budget/financial reporting, financial analysis, labor forecasting, and contract administration.

• Prepare and distribute monthly budget reports and other ad-hoc financial reports as assigned.

• Assist with labor forecasting, analyzing, tracking, and reporting.

• Assist with variance monitoring.

• Assist with the Laboratory's annual budget submission process.

• Monitor commitments for Director's Office projects.

• Manage contract administration.

• Responsible for review and approval of invoices, pay contracts, pre-vouchers, miscellaneous payments, and travel.

• Create journal vouchers/entries through PeopleSoft Financials with supporting documentation.

• Create and develop ad-hoc financial reports as required.

• Perform other tasks as assigned.

• Adherence to all BNL business rules, allowable cost monitoring, and compliance.

Required Knowledge, Skills, and Abilities:

• BA or BS degree in a related business field or equivalent experience based on 2:1 (experience: college) years.

• Seven (7) years of related work experience.

• Proficient in Microsoft Office products including the ability to create pivot tables and charts in Excel as required.

• Knowledge of Enterprise Resource Planning Systems (ERP) and running financial queries.

• Understanding of standard business functions and procedures (Accts. Payable, Accts. Receivable, Purchase Orders, Contracts, Misc. Payments, Journal Vouchers, and Travel).

• Flexible team player with the ability to interact with staff at all levels to accomplish objectives and resolve issues.

• Ability to establish positive working relationships at all levels.

• Ability to prioritize and meet established deadlines.

• Effective oral and written communication skills.

• Must be self-motivated, resourceful, and organized, taking ownership of all assigned work.

Preferred Knowledge, Skills, and Abilities:

• Experience using PeopleSoft Financials and the ability to create queries and generate reports.

• PowerPoint presentations.

• Knowledge of BNL policies, practices, and procedures.

• Familiarity with Power Business Intelligence.

• Familiarity with Workday Human Resources software.

Environmental, Health & Safety Requirements:

• The ability to work at a computer/keyboard for extended periods is essential.

• Ability to concentrate on accuracy.

Compensation:

Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $88,550 - $132,850 / year. Salary offers will be commensurate with the final candidate's qualification, education, and experience and considered with the internal peer group.

Other Information:

• This position is eligible for hybrid work.