Adult Justice Programs Grant Monitor

Title: Adult Justice Programs Grant Monitor

State Role Title: Prog Admin Specialist II

Hiring Range: The anticipated starting salary range is $32.55-$34.20 per hour.

Pay Band: 5

Agency: Dept of Criminal Justice Svcs

Location: Dept of Criminal Justice Serv.

Agency Website: www.dcjs.virginia.gov

Recruitment Type: General Public - G

VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES ADVERTISEMENT

ROLE TITLE: PROGRAM ADMININSTRATION SPECIALIST II

Working Title: Adult Justice Programs Grant Monitor

Position #: CJ098

The Department of Criminal Justice Services is seeking a collaborative and innovative team player to serve as a part-time Grant Monitor in Richmond, Virginia for advancing Virginia's criminal justice system to assist with DCJS's initiatives and programs related to local probation and pretrial services. This position will support grantees and the grant coordinators that oversee the Adult Justice Programs Comprehensive Community Corrections Act (CCCA) and Pretrial Services Act (PSA) grants. Public service offers the opportunity to do important and rewarding work while maintaining a healthy work-life balance. If you want to be a part of an agency that cares about our constituents and rigorously advocates and promotes opportunities for all Virginians, we would love to have you join us.

What you will do:

This position will be responsible for grant monitoring, evaluating, and supporting CCCA/PSA grants. The successful candidate will work with a team to provide technical assistance and training to grantees, support program implementation and development, promote consistency between programs, and ensure grantee compliance with grant requirements. This position will work closely with the Grant Coordinators to assist in the development of compliance monitoring expectations, resources, technical assistance, and training. The successful candidate will monitor grants to ensure they meet the compliance expectations. Specifically, grant monitors ensure that organizations meet programmatic goals, comply with grant conditions and Code of Virginia, and adhere to approved budgets.

Additional responsibilities include:

• Ensure grantees are in compliance with special conditions, and with terms and conditions of grants pertaining to status and expenditure reporting.

• Assist in the revision and distribution of grant guidelines, quarterly reports and instructions, and other documents related to the grant.

• Review and approve grant applications, quarterly reports, and contract amendments.

• Monitor compliance with local program policies and practices.

• Identify discrepancies in compliance with grant requirements and work with internal team to address with grantees.

• Conduct compliance monitoring events, such as desk audits and site visits.

• Utilize a grants management system to document all applicable grant information and communication.

• Provide technical assistance to grantees, including the use of the grants management system.

Minimum Qualifications

What the ideal candidate must possess:

• Experience in the criminal justice or human services fields.

• Experience ensuring compliance with policies and procedures, performance measures and/or financial reporting requirements, or comparable experience.

• Knowledge of grants, to include grant application review, grant monitoring, reporting activities, or comparable experience.

• Demonstrated ability to provide sound technical and programmatic assistance.

• Documented experience working collaboratively as part of a team, committee, board, or workgroup.

• Proficiency with Microsoft Office Suite, Internet, and email software.

• Demonstrated ability to problem-solve and develop creative solutions to unique situations.

• Possess strong work ethic and exceptional customer service skills.

• Ability to exercise discretion and maintain confidentiality.

• Ability to think strategically and cross culturally, and independently implement new initiatives and projects.

• Ability to articulate, both orally and in written form, clear and concise program objectives and goals and summarize achievements of programs in reports and other documents as requested.

• Documented experience working as an active, contributing team member, as well as an independent and self-motivated employee.

• Demonstrated ability to meet critical deadlines, handle multiple assignments, changing priorities, and ensure timeliness and quality of completed assignments.

Additional Considerations

• Documented experience administering state or federal grant programs (as a grant recipient or grantor).

• Professional experience in the fields of local probation and/or pretrial services.

• Knowledge of best practices related to local probation and/or pretrial services.

• Demonstrated ability to interpret code, minimum standards, policies, or procedures specifically related to grant requirements and program operations and activities.

Special Instructions

Interview candidates may be required to demonstrate the skills and abilities necessary for satisfactory performance of work. The candidate selected for the position must successfully complete a criminal background investigation and complete and submit a Form I-9 (Employment Eligibility Verification) which will be entered into the Federal E-Verify system to confirm identity and work authorization. The individual may also be responsible for submitting an annual Statement of Personal Economic Interest. The anticipated starting salary range is $32.55-$34.20 per hour, up to 29 hours per week (1500 hours per wage year).

To apply, submit a completed Commonwealth of Virginia application for employment at https://www.jobs.virginia.gov/home by 11:59 p.m. on May 7, 2024. The recruitment for this position has been extended from it's original close date of April 30, 2024. The application and supplemental questions must be completed in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position. Faxed, emailed, or mailed applications will not be accepted. Résumés and cover letters may be attached to the online application.

The Virginia Department of Criminal Justice Services is an Equal Employment Opportunity employer. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any accommodations in order to participate fully in our recruiting experience. Contact us at 804-786-5491 to notify us of any needs related to completing the job application. AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply. The Department also encourages and invites veterans to apply.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to your account at https://www.jobs.virginia.gov/home for the status of your application and this position.

Contact Information

Name: Nicole Harris

Phone: (804) 786-9469

Email: nicole.harris@dcjs.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.