Adult Education Program Coordinator Access And Retention

Department Information

This position is only open to current Residents of Colorado.

Incumbent will be required to complete work for CDE within Colorado.

• This is a TERM-LIMITED position with an anticipated End Date of June 30, 2025 Contingent upon funding; the position is Eligible for Full Benefits.*

Colorado Department of Education

• What We Do

The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.

As the administrative arm of the State Board of Education, CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.

CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.

Why Work For CDE

The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!

The following is a summary of the benefits we offer:

• Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.

• Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.

• Employer paid short-term disability and life insurance

• Up to 160 hours of Paid Family Medical Leave (PFML)

• 11 paid holidays per year

• Competitive vacation and sick leave accruals

• Retirement through the Public Employees Retirement Association (PERA) www.copera.org

• Employer paid RTD Eco Pass (certain restrictions may apply)

• Paid professional development opportunities

Description of Job

Adult education serves thousands of adults 17 and older in need of a high school credential, improved English language skills and job upskilling that will lead to meaningful employment, helping to break cycles of poverty and building stronger local communities within Colorado. The Adult Education Program Coordinator supports grantees (school districts, non-profits, community colleges, libraries, etc.) that receive federal Adult Education and Family Literacy Act competitive grant funds to efficiently and effectively utilize resources and align funding to strengthen adult education instructional delivery in local workforce areas across Colorado. The Program Coordinator is part of a team of five Coordinators that are responsible for reviewing policies, data, grantee application packages and documentation to ensure compliance with state and federal laws. Technical assistance to grantees includes assisting programs to improve outcomes via phone, email, and on-site visits. Travel may be required approximately once per month.

Major Duties and Responsibilities:

A. Grant Management

• Develop strategies with grantees to meet federal performance measures, including employment outcomes and measurable skill gains (high school equivalency attainment, entrance into postsecondary education/training and assessment level gains).

• Develop and implement protocols and strategies to ensure deliverables/goals are met.

• Implement Colorado's state plan as required by the Workforce, Innovation and Opportunity Act (WIOA) by focusing on performance goals and state plan objectives as well as the state Adult Education and Literacy Act of 2014.

• Increase grantee capacity through Adult Education and Family Literacy Act (AEFLA) grant activities and connect them to appropriate local WIOA partners.

• Implement C.R.S., 22-10-101 - 107 and 1 CCR 301-98.

• Increase grantee capacity through Adult Education and Literacy Act (AELA) grant activities and connect them to appropriate local partners.

• Interface with grantees and collaborate with other CDE staff.

• Initiate improvements to operational policies and procedures, making any necessary modifications based on analysis of performance and operational capacity in support of the Colorado Department of Education strategic plan and the Colorado WIOA state plan.

• Other duties as assigned

B. Monitoring and Reporting

• Analyze data and collaborate with other Adult Education Initiatives Office (AEI) team members to identify and implement technical assistance strategies.

• Engage with the Adult Education Data Coordinator to ensure actionable and useful monitoring and reporting results are available, including conducting required activities and reporting. Responsible for understanding the evaluation methodology, reporting, meeting deadlines and communicating about the outcomes.

• Use data to assess project implementation and quality and guide quality improvement in collaboration with program partners.

• Utilize the LACES data management system to support accurate grantee reporting.

C. Instructional Practices Support and Professional Development

• Utilize adult learning theory and best practices to support grantees.

• Utilize adult learning theory, adult education standards and distance learning best practices to support grantees.

• Identify and disseminate best practices in adult education programming and implementation.

• Make formal and informal presentations about the program, promising practices and lessons learned upon request.

• Convene the grantees as needed to support their work and provide technical assistance.

• Create and manage Equity, Diversity, and Inclusion (EDI) strategies for effective grantee implementation of adult education grants.

• Collaboratively design and develop online training with the Instructional Support and Professional Learning Coordinator in the use of EDI strategies .

D.Specialization Responsibilities

• Act as the AEI team's Equity, Diversity and Inclusion (EDI) content specialist, reviewing templates and communication for the AEI office to meet CDE equity and diversity standards and communication guidelines.

• Track programs' EDI engagement, performance and outcomes using an EDI lens in collaboration with the Adult Education Data Coordinator.

• Engage in conversations and planning with grantees regarding the success and growth of underrepresented learners in their programs with an emphasis on access and retention

• Use Critical Policy Analysis to evaluate program policies, local assurances and processes.

• Collaborate with other Student Pathways Unit offices to create a culture of EDI learning and development .

• Maintain and serve as contract project manager on equity consultant contracts.

• Support grantees in EDI initiatives and programmatic changes.

• Serve as the EDI representative with state partners.

• Provide professional development in integrating EDI into programming and practices in collaboration with the Adult Education Professional Learning Coordinator.

• Develop reports, papers, and conference presentations (as applicable) on best practices.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor's degree from an accredited institution in a field of study related to the work assignment

• Identify complex problems, seek out relevant information to inform the solution, develop and evaluate options and implement solutions.

• Proficient in project management and coordination.

• The ability and willingness to travel.

• The ability to pass a background check which includes a motor vehicle records search

• Preferred

• Experience in state or federal grant management.

• Preferred

• Instructional experience

• Preferred

• Experience in conducting program evaluation and producing reports.

• Preferred

• Experience collaborating with adult education programs or related education or workforce programs.

• Preferred

• Experience developing online courses, ideally in Moodle.

• Preferred

• Experience using LiteracyPro's LACES data system or other state data systems.

• Preferred

• Experience adding and editing website content with Drupal or other similar content management systems.

• Preferred

• Experience collaborating with partners to develop training systems.

Preferred: Adult Basic Education Authorization

Conditions of Employment (Required):

• Must be willing and able to submit to the pre-screening process and pass a background check.

• Ability and willingness to independently determine, obtain means, and complete required travel

• Work extended schedule per business needs

• Report to work location per business needs

Supplemental Information

Complete Applications must include:

• Completed Online Application: Required

• Submitted through our ATS.

• Cover Letter: Required

• Resume: Required

Failure to submit a complete application as defined above by the announcement close will result in your application being removed from consideration.

Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening.

Email Address:

All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: https://spb.colorado.gov/ . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to hr@cde.state.co.us.