Adult Day Health Center Accounting Clerk/Scheduler

The Adult Day Care in the Bronx is seeking 1 full time Accounting Clerk/Scheduler to join our team. Work schedule will be from Monday to Friday, Full time, 37.5 hours per week. Work location is 1200 Waters Place, Bronx, NY 10461.

Summary of Duties and Responsibilities:

Clerk Scheduler

• Prints out list of scheduled clients for following day of attendance

• Contacts clients scheduled to confirm attendance for the day

• Schedules transportation

• Assign vouchers to clients taking taxi as needed

• Sends voucher sheet to transportation via email as indicated

• Makes notes on scheduled sheet of clients not attending and reason for non attendance

• Sends list of clients with insurance identified of clients not attending with reasons noted to staff no later than 9:15am(Day) and 12:30 pm(Afternoon)

• Checks clients in upon arrival

• Adds name to circle/highlighted sheet if client does not appear on schedule

• Checks client in each day of attendance

• Reconciles attendance between log, scheduled sheet, menus or attendance count in lunch room

• Records daily attendance counts and sends out to staff by end of day

• Answers phones and directs calls to appropriate staff; takes messages as indicated

• Schedules days of attendance

• Set-ups check-in task

• Awaits receipt of Service Plan completion

• Copies Service plan

• Checks on status of MD order from RNs

• Sends out request for ongoing authorization to Managed Care companies

• Notifies Social Worker that authorization request was sent out

• Runs daily reconciliation reports for billing issues (expired authorization, missing MD , missing Dxs etc.) and alerts appropriate staff

• Alerts Finance if any clients cannot be billed for the day (expired authorization, missing MD, DXs

• Covers front desk in absence of scheduler

• Performs other relevant duties that may be assigned.

Job Qualifications:

• High school diploma or equivalent, some college studies preferred.

• Bilingual preferred

• One year experience in clerical field.

• Experience working with frail elderly preferred

Physical Demand:

• Walking throughout the agency to deliver or receive information.

• Sitting for long periods of time.

• Lifting charts.

• Pushing wheelchairs.