Adrc Clinical Core Program Manager

Job Summary:

The ADRC Clinical Core Program Manager is an academic staff leadership position in the Alzheimer's Disease Research Center (ADRC) at UW Madison. The ADRC is a highly successful National Institutes of Health (NIH) funded research center focused on improving early detection of Alzheimer's Disease, identifying risk and protective factors, and understanding the disease process in underrepresented populations. The ADRC clinical core enrolls adults over 45 years of age ranging from healthy individuals with and without a family history of Alzheimer's Disease to those diagnosed with mild cognitive impairment and dementia. The ADRC is known for its sense of community, growth, and inclusion. This position will report to the ADRC Executive Administrator and will work closely with clinical core and center leadership and will interact with a wide variety of additional stakeholders across multiple entities.

The ADRC is seeking a clinical research program manager to manage the operational aspects of the core, including managing an operating budget, monitoring performance metrics, ensuring compliance with all applicable regulations and requirements, and completing quality improvement initiatives. The program manager is a key member of the core leadership team and will work closely with core and center leadership to ensure ongoing success of the core and to complete strategic initiatives.

This position will lead a team of five clinical research coordinators and students as a skilled and experienced people leader. The people management responsibilities include supervising staff, providing on-going training, supporting professional development, team development, and maintaining a strong, supportive team culture. This position will also work closely with the nurse practitioner team to collaborate regarding core operations as well as staffing support.

The program manager will also oversee the clinical research activities of the core including standardized data collection and cognitive testing procedures, biomarker procedures, clinical research visit scheduling, and managing relevant resources of the core. This position will manage the research protocol and will ensure research activities are completed timely and with a high-level of customer service for the research participants. This position will also provide clinical support, leadership, mentorship, and oversight of the clinical core team as it pertains to protocol compliance and study conduct and completion. It is expected that the incumbent will understand all elements of the study protocol and will be able to maintain clinical research coordinator training to be able to provide coverage for study visits on an as needed basis.

Responsibilities:

Makes methodological recommendations for multiple clinical trials simultaneously or clinical trials with unique complexity, performs research activities, and compiles and analyzes the quarterly review of all Principal Investigator accounts to aid in the performance of the clinical trials research process. Supervises staff and functions under the Principal Investigator's medical license and cannot perform any tasks that by state or local law require a medical license to perform.

• 15% Schedules logistics and secures resources for a defined clinical research trial of high complexity and/or multiple research trials
• 5% Recruits, screens, and enrolls trial participants, collects complex information, performs medical assessments, and answers detailed questions with supervision from a medically licensed professional
• 5% Collects, prepares, processes, analyzes, and submits participant data and samples to appropriate entities, adhering to research protocols and compliance with applicable policies and procedures
• 25% Assists with review of current research trials, development of operational protocols and work unit policies, and makes recommendations to leadership for improvements
• 10% Composes, assembles, and submits grant proposals and study protocols according to applicable rules and regulations
• 20% Serves as a subject matter expert and main point of contact for clinical research participants providing information regarding research procedures, expectations, and informational inquiries
• 15% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• 5% Monitors program budgets and approves unit expenditures

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred

Bachelor's Degree

Qualifications:

Required:

• At least four years of relevant professional experience that has occurred in the last ten years in a clinical or clinical research setting

• Experience leading people or teams administratively including overseeing quality of work and providing continual feedback

Preferred:

• Experience in project management leading a variety of initiatives/projects with multiple stakeholders and complexities

• Experience in clinical research at UW Madison

• Current knowledge of clinical research regulations and HIPAA regulations

An ideal candidate:

• Will have an interest or experience in research with older adults with cognitive impairments, such as Alzheimer's Disease

• Will have a proven track record of taking on leadership responsibilities beyond leading people and projects, such as managing budgets, identifying and managing key metrics for a program, and identifying process improvement opportunities

• Will demonstrate dependability, flexibility, and maturity

• Will be able to work independently using initiative and good judgment

• Must be effective at problem solving, building interpersonal relationships, and promoting and creating environments that value accountability, diversity, equity, inclusivity and belonging

• Will be a clear and effective communicator

• Will be able to work within complex matrices in which there are multiple and competing stakeholders and priorities

• Will be interested in diversity, equity, and inclusion and working closely with diverse staff and research participants

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $75,000 ANNUAL (12 months)

Depending on Qualifications

The expected salary range for this position is $75,000 up to $95,000 for highly experienced candidates. Actual pay will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

Additional Information:

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Contact:

Nicole Smialek

nsmialek@medicine.wisc.edu

608-265-3745

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Clinical Research Supervisor(RE019)

Department(s):

A53-MEDICAL SCHOOL/MEDICINE/GER-AD DEV

Employment Class:

Academic Staff-Renewable

Job Number:

301041-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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