Admistrative Assistant

Liberty Global Denver , CO 80208

Posted 3 weeks ago

Looking for talented people

Job purpose

The position is responsible for providing administrative support and team coordination for up to three executives (SVP, MD, VP) within our business. The role is responsible for a broad range of administrative and support duties in order to enhance the effectiveness of the manager and team.

Key Accountabilities

  • [Extensive] daily calendar and schedule management; also maintains contacts database

  • Answer incoming calls promptly and professionally, taking appropriate action; exercises considerable judgement and discretion in handling requests for appointments and calls

  • Responsible for scheduling meetings, including video-conferencing (Telepresence); prepares and distributes meeting materials (including copying, scanning, printing, tab creation, and binding)

  • Schedule domestic and international travel including flight, hotel, dinner reservations, car service, etc.

  • Effectively assist supervisors with documents production and filing

  • Draft, answer and proofread correspondence with attention to accuracy, grammar and spelling

  • Ability to communicate effectively with executives and members of the Company's Board of Directors; both orally and in writing.

  • Revise and distribute standard re-occurring notices and reminders; maintain log of responses and check for completeness; follow up as needed (eg, trading blackouts, O&D Questionnaires)

  • Word process documents as instructed; speed and accuracy is key

  • Coordinate calendars and meetings and handle phones

  • Interact professionally with board members and senior officers

  • Prepare PDF documents and UPS/hand deliveries by email and courier, respectively, with accurate instructions and confirm correct documents are delivered to intended recipients

  • Keep a record of all correspondence and memoranda prepared and file copies thereof in the appropriate legal file daily

  • Scan agreements and create corresponding new data entries

  • Assist in maintaining the extensive legal file system and database

  • Locate past correspondence (physical and electronic) with ease

  • Locate documents within legal files (physical and electronic) with ease

  • Assist with expiration notices related to contracts

  • Transcribe documents efficiently, both in time and accuracy

  • Create PowerPoint presentations under Supervisors guidance, including Board materials

  • Pay attention to matters Supervisors are handling, including basic understanding of legal transactions, so can assist with next steps timely

  • Prepare expense reports

  • Managing billing/invoicing for Supervisors

  • Coordinate signatures and documents for transactions

  • Make travel arrangements

  • Attend legal department meetings

Knowledge, Skills & Experience

  • Ability to interpret a variety of instructions furnished in writing, oral, diagram or schedule form.

  • Ability to exercise good judgment and discretion in the absence of express direction.

  • Must be able to handle multiple tasks

  • Take initiative

  • Positive Attitude and team player

  • Must be detailed oriented

  • Excellent memory recall

  • Follow instructions, both written and oral

  • Typing: 65 wpm (based on testing)

  • Proficient in Word, Excel, and PowerPoint

  • College education strongly preferred

  • At least 10 years of experience as an Administrative Assistant

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VIEW JOBS 10/7/2018 12:00:00 AM 2019-01-05T00:00 Looking for talented people Job purpose The position is responsible for providing administrative support and team coordination for up to three executives (SVP, MD, VP) within our business. The role is responsible for a broad range of administrative and support duties in order to enhance the effectiveness of the manager and team. Key Accountabilities * [Extensive] daily calendar and schedule management; also maintains contacts database * Answer incoming calls promptly and professionally, taking appropriate action; exercises considerable judgement and discretion in handling requests for appointments and calls * Responsible for scheduling meetings, including video-conferencing (Telepresence); prepares and distributes meeting materials (including copying, scanning, printing, tab creation, and binding) * Schedule domestic and international travel including flight, hotel, dinner reservations, car service, etc. * Effectively assist supervisors with documents production and filing * Draft, answer and proofread correspondence with attention to accuracy, grammar and spelling * Ability to communicate effectively with executives and members of the Company's Board of Directors; both orally and in writing. * Revise and distribute standard re-occurring notices and reminders; maintain log of responses and check for completeness; follow up as needed (eg, trading blackouts, O&D Questionnaires) * Word process documents as instructed; speed and accuracy is key * Coordinate calendars and meetings and handle phones * Interact professionally with board members and senior officers * Prepare PDF documents and UPS/hand deliveries by email and courier, respectively, with accurate instructions and confirm correct documents are delivered to intended recipients * Keep a record of all correspondence and memoranda prepared and file copies thereof in the appropriate legal file daily * Scan agreements and create corresponding new data entries * Assist in maintaining the extensive legal file system and database * Locate past correspondence (physical and electronic) with ease * Locate documents within legal files (physical and electronic) with ease * Assist with expiration notices related to contracts * Transcribe documents efficiently, both in time and accuracy * Create PowerPoint presentations under Supervisors guidance, including Board materials * Pay attention to matters Supervisors are handling, including basic understanding of legal transactions, so can assist with next steps timely * Prepare expense reports * Managing billing/invoicing for Supervisors * Coordinate signatures and documents for transactions * Make travel arrangements * Attend legal department meetings Knowledge, Skills & Experience * Ability to interpret a variety of instructions furnished in writing, oral, diagram or schedule form. * Ability to exercise good judgment and discretion in the absence of express direction. * Must be able to handle multiple tasks * Take initiative * Positive Attitude and team player * Must be detailed oriented * Excellent memory recall * Follow instructions, both written and oral * Typing: 65 wpm (based on testing) * Proficient in Word, Excel, and PowerPoint * College education strongly preferred * At least 10 years of experience as an Administrative Assistant Telenet Group Holding N.V. Denver CO

Admistrative Assistant

Liberty Global