Admissions Events Coordinator

The Admissions Events Coordinator plays an integral part in High Point University's recruitment efforts for both undergraduate and graduate students. This role requires individuals to work with multiple departments across campus to create, plan, and execute various events for prospective students and their families with the goal of providing The Best Campus Visit Experience in America. The ideal candidate focuses their efforts on developing both large- and small-scale events that make a positive impact on each individual in attendance.

QUALIFICATIONS:

Education

• Bachelor's degree required (Event or Hospitality Management preferred).

Experience and Training

• 1-3 years of experience preferred.

Knowledge, Skills, Ability:

• Excellent organizational and proficient computer skills.

• Strong interpersonal and verbal communication skills.

• Commitment to deliver first-class customer service.

• Ability to think outside the box and willingness to accept and implement changes as needed.

• Extreme attention to detail and care for the minute aspects of an event.

ESSENTIAL FUNCTIONS:

• Event Publications: assist with the creation of event brochures, schedules, postcards, and promotions.

• Event Communications: connect with faculty, staff, and students across various departments that assist with the execution of the event. This includes, but is not limited to, transportation, catering, security, academic faculty, and more. Schedule and run meetings prior to each event with Admissions staff to discuss the goals and tasks of each individual working.

• Event Signage: maintain inventory of all Admissions Events signage, creating and ordering new signs as needed; evaluating signage at events to see what can assist visitors.

• Event Setup: create diagrams for setups, schedule outside vendors, review gifts with Outreach Manager, process invoices, assist with staff duty sheet, place work orders, reserve rooms and locations across

campus as necessary.

• Event Review: Work with Director of Enrollment Guest Experience and Campus Visits to improve events, send surveys to attendees and staff to gather proper information and make necessary adjustments.

• Operate as day-of-event contact as needed

• Assists with creation and implementation of new ideas.

• Other duties as assigned.

ACCOUNTABILITY:

• Ensures that all vendors are paid in a timely manner.

• Completes all necessary event preparation in a timely manner.

• Communicates all aspects of the event to the proper staff to ensure everyone knows their responsibilities.

• Provides a first-class experience for all attendees.

• Assists with other aspects of the Guest Experience team and be the best teammate possible.

CONTACT INFORMATION:

For more information about this position, please contact Christian Heimall, Director of Admissions Events and Campus Visits at cheimall@highpoint.edu