Admissions Coordinator

Admissions Coordinator

University of St. Thomas

Department of Admissions

The University of St. Thomas (UST), a private Catholic University committed to the liberal arts and the religious and intellectual tradition of Catholic higher education, located in Houston, Texas, near the vibrant central business district, Texas Medical Center, and museum district, is seeking applicants for a full-time Admissions Coordinator in the Admissions Department. This position reports directly to the Director of Admissions.

SUMMARY:

Performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

These examples do not include all possible responsibilities in this work & do not limit the assignment of related responsibilities in any position of this classification.

• Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.

• Provides administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.

• Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.

• Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which may include coordinating travel and lodging arrangements.

• Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed.

• Assists unit management and staff in problem solving, project planning, and development and execution of stated goals and objectives.

• Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.

• Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries.

• Requisitions supplies, printing, maintenance, and other services.

COMPETENCIES: Intellectual, Interpersonal, Leadership, Organization & Self-Management

Professional communication skills, the ability to delegate tasks effectively, and the capacity to work independently and collaboratively to manage a variety of tasks and projects in a timely, accurate and organized manner are essential for success in this role.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
• BA/ BS may be substituted for experience on a year for year basis.

KSA's: Language, Mathematical, Reasoning, and Computer skills

Proficiency with the Microsoft Office suite of applications.

The University of St. Thomas is an equal opportunity employer