Admissions Coordinator I

Job Title

Admissions Coordinator I

Agency

Texas A&M University Health Science Center

Department

Pharmacy

• Academic Support

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

What we believe

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The School of Pharmacy is looking for a Admissions Coordinator I to serve as a member of the Student Affairs team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What you need to know

Salary: Compensation will be commensurate to selected hire's experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

• Bachelor's degree in applicable field or equivalent combination of education and experience.

• Three years of related experience.

Preferred Education and Experience:

• Master's Degree in Education or Counseling or a related field.

• Three years academic advising/counseling at the college/university level or equivalent experience.

• Experience working with individuals and communities.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Knowledge of functions of higher education. Knowledge of recruitment and marketing.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Ability to present information clearly and concisely.

• Ability to use technology to track and process students through Graduate School Admissions processes.

• Ability to collect, write, and report various types of data sets.

Preferred Knowledge, Skills, and Abilities:

• Knowledge of MS Office (Word and Excel) and Student Information Systems.

• Excellent organizational & management skills.

• Skills in working with a population of students.

• Excellent oral and written communication skills.

• Ability to develop and deliver career promotional presentations.

• Work schedule may include occasional evenings, weekends and overnight travel.

• Knowledge of Banner Student Information System.

Job Responsibilities:

Recruitment and Admissions

• Participates and assists with the admissions process coordinated by the Office of Student Affairs. Specifically, evaluates the transcripts of prospective students and identifies missing prerequisite coursework, relay information about prerequisite course equivalents as necessary, evaluates PharmCAS and supplemental applications, collects transcripts and other admissions related documents (e.g., results from drug screens and background checks), assemble the admissions rank lists for interviews and admission offers. Also keeps abreast of changes to the core curriculum established by the THECB and maintains student records consistent with university policy and the Family Educational Rights and Privacy Act (FERPA). Uses PharmCAS and BAMF to track applications and supplemental applications, respectively, and to provide information for admissions reports (e.g., number of applicants from South Texas).

• Participates in the recruiting efforts of the Office of Student Affairs including events at middle schools, high schools, universities and community colleges to present information about the college and the Doctor of Pharmacy program, develops relationships with the advisors of pre-pharmacy associations and career counselors to encourage prospective student inquires and applications, provides information for recruiting reports, and contributes ideas for improving recruiting efforts. Assist with updating recruitment materials annually.

• Coordinate the planning, development, and implementation of the pharmacy admissions process for the PharmD program. Reviews and evaluates applications for the professional degree program (PharmD) using test scores, transcripts, and specific admissions criteria as guidelines. Provides information to prospective students about the Doctor of Pharmacy program (e.g., structure of the curriculum, cost of attendance, etc.), answers questions from prospective, newly admitted and current students, communicates information to newly admitted students about important upcoming activities or events (e.g., deadlines for required documentation, information about pre-orientation and general orientation, etc.). Interpret and relate information found in the College of Pharmacy Student Handbook to incoming students.

• Uses COMPASS/HOWDY to perform various functions such as run degree audits, process adds/drops, record Q-drops, input course substitutions, register students for classes, and check graduate status.

Advising

• Advise prospective students one on one to provide transcript evaluations and provide equivalency recommendations for the appropriate institution. Counsels current and prospective students and their families regarding admission procedures, major options, career objectives, degree plans, and academic status.

• Listens to the needs of current and prospective students and connects them with the appropriate student service including, Student Business Services, Scholarships & Financial Aid, International Student Services, Office of the Registrar, Health and Wellness, Student Counseling Services and Student Success. Also informs the Assistant Dean as necessary.

OSA Support

• Collaborate and participate in all OSA hosted student events such as Pre-Orientation, Orientation, OSA Roundtables, OSA Social Events, Admission Days and Commencement.

• Assists the Assistant Dean for Student Affairs with updating the Student Handbook annually.

• Assist the Assistant Dean for Student Affairs with executing the ASPIR2E program annually (Tracks 1, 2, and 3).

• Works in partnership with the Office of Student Affairs team to support all OSA matters

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.

• 12-15 days of annual paid holidays.

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.

• Automatic enrollment in the Teacher Retirement System of Texas.

• Health and Wellness: Free exercise programs and release time.

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.

• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.