Admissions And Records Representative

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Admissions and Records Representative

Posting Category:

About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system.

The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu.

Application deadline: 7/3/2024

Minimum Starting Salary: $17.47 per hour / 7.5 hour work day

Summary:

In addition to many other duties, serves as the primary functional contact for registration-related activities including, but not limited to, processing withdrawals and special registration changes.

Duties & Responsibilities:

Assist with scanning and verification functions for all student records. Serve as an information resource to communicate registration, records, and academic policies and procedures to students, faculty, and staff in person, by phone, or email.

Assist with computer-related registration procedures. Process non-routine registrations and related changes according to policies and procedures as needed in the Office of Records and Registration; this includes the processing of all withdrawal requests. Assist in entering course schedule information into Student Information System, serving as a backup for the Admissions and Records Officer who is in charge of entering all course schedule information.

Perform follow-up registration and related activities such as variable title identification and corresponding with non-registrants and non-attendees. Monitor repeat, audit, grading mode, and other types of registration error reports and make corrections/changes as appropriate. Assist with maintenance of document imaging (including the scanning, verifying, and retention of short-term and permanent student documents). Assist with end of term grade processing and transcript processing when necessary.

Research registration information and data in order to assist in answering inquiries and appeals. Maintain registration office files, including the permanent records of all past schedules, catalogs, etc. Assist in the processing of student verification/deferments.

Assist in preparing the course schedule. Also responsible for all civil service and student worker time entry for the office. Performs other duties as assigned.

Minimum Qualifications:

1.High school diploma or equivalent.

2.Any one or combination totaling two (2) years (24 months) from the categories below:

A. course work in any discipline as measured by the following conversion table or its proportional equivalent:

30 semester hours equals one (1) year (12 months)

60 semester hours or an Associate's Degree equals eighteen months (18 months)

90 semester hours equals two (2) years (24 months)

B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Preferred Qualifications:

Experience in a professional office environment or higher education preferred.

Knowledge, Skills & Abilities:

Keyboarding/computer skills.

customer service skills.

Employment Policies and other information:

Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.

UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.

UIS employees are strongly encouraged to stay up to date with the most recent COVID-19 vaccination available as a barrier to serious illness.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current or former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.

• You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.

• Your pension from the State Universities Retirement System may affect the amount of your:

• Social Security benefit and

• Social Security benefit as a spouse

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at hremployment@uis.edu or call 217-206-6652.