Founded by the Jesuits in 1910, Rockhurst is a comprehensive university of 3000 students that offers more than fifty undergraduate, master's, and doctoral programs taught by nationally recognized faculty. Rockhurst emphasizes learning, leadership, and service. Our mission is to transform lives by creating a learning community centered on excellence in undergraduate liberal and graduate education. Rockhurst is Catholic and Jesuit, involved in the life and growth of the city and the region, and committed to the service of the contemporary world. We employ approximately 500 faculty and staff.
The Admission Coordinator supports the Director of Graduate Business Admission in all aspects of the recruiting and admission process. Key function of this position is the physical and electronic handling of all applicant documentation through Slate (CRM) and Banner. Additionally, this position serves as the first point of contact for most prospective students. This position requires a high degree of attention to detail and strong organizational and analytical skills.
Assists the Director, Graduate Business Admission with processes and workflows of the Graduate Business admission cycle.
Tracks completion of files and generates acceptance letters and letters requesting additional documentation for file completion via Slate.
Creates and monitors several Slate queries and mailings related to inquiries, applicants, and admits to ensure a high level of customer service through the admission process.
Provides weekly update of inquiries, applications admits, and enrolled students through Slate reports.
Creates and adds information session events for on campus and virtual sessions for Slate and Rockhurst Website, and ensures communication for events is accurate.
Builds forms on an as-needed basis related to inquiry information and feedback post-events.
Provides efficient and extremely accurate data entry support for Banner and Slate data base entries.
Uploads to Slate all application-related documents and places them into the appropriate student records in a timely manner.
Transfers all admitted students from Slate to Banner and cleans all records in Banner for permanent student record.
Ensures all data is accurate for personal information, application program interest and entry term, colleges and universities attended, and contact information.
Initial point of contact for graduate business program inquiries (excluding Executive MBA).
Replies to all inquiries in the graduate business admission inbox, or will forward inquiries to the Director for review.
Answers student responses regarding application process, GMAT test (where to take, how to prepare, score needed), transcripts, meeting with MBA Adviser, Jesuit heritage, career information etc.
Maintains calendar for Director of Graduate Business Admission and Director of Graduate Business Advising.
Schedules new student appointments for Director of Graduate Business Advising and Director of Graduate Business Admission.
Maintains adequate stock of Graduate Business Admission office supplies, reviews marketing and promotional materials and provides general Helzberg School of Management office support as required.
Experience with student recruitment and admission practices.
Experience working with Slate CRM or other CRMs.
Experience working with different databases in higher education like Ellucian Banner or something similar.
Experience in organizational management and prioritizing for effective and efficient use of time and resources.
Experience in developing and maintaining effective working relationships.
The application process requires a cover letter, salary requirements, and contact information for three references. Rockhurst cannot accept any application materials (resumes, cover letters, etc.) by email, mail, or walk-in. All applications and application materials must be submitted through our online application system.
Applicants who would enhance the diversity of the University, such as individuals from historically underrepresented groups, are strongly encouraged to apply.
Rockhurst University is an Equal Opportunity Employer and uses E-Verify.