Admirative Assistant

We are expanding to a new location. Westlake and Ben Franklin Plumbing, has an immediate opening for a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The successful candidate will play a crucial role in supporting our day-to-day operations and ensure the efficient operation of our Maumelle/NLR office. Our ideal candidate will have a plumbing, construction, or other trade background.

Job Duties

• Assist in a variety of tasks such as scheduling appointments, calendaring, permit ordering and inspection requests, one call requests, sewer, and gas stub locate requests.

• Coordinating and scheduling meetings & preparing agendas.

• Organizing and maintaining paper and electronic files.

• Answering phone calls and directing inquiries to the appropriate person or department.

• Greet visitors and direct them to the correct person or department.

• Prepare audit correspondence reports and presentations from QuickBooks enterprise, Service Titan or similar CSR programs. Knowledge of basic accounting principles is a plus.

• Handle incoming and outgoing mail.

• Coordinate meetings and conference calls, and necessary technology

• Support company event planning and coordination, including organizing meetings, conferences, and company events.

• Provide administrative support to different departments/location within the organization as needed by collaborating with Field Supervisors, and office support.

• Minimum Qualifications

• High school diploma or equivalent, associate or bachelor's degree preferred.

• Proven experience as an administrative assistant or relevant administrative role.

• Proficient in Microsoft office suite and Outlook.

• Strong verbal and written communication skills

• Professional demeanor with strong interpersonal skills

• High level writing and oral communication skills,

• Exceptional attention to detail.

• Ability to multitask effectively.

• Strong organizational, time management skills with the ability to prioritize tasks effectively.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Ability to work independently as well as part of a team.

• Strong attention to detail and problem-solving abilities.

BENEFITS AND COMMPENSATION

• 6 Paid Holidays

• Vacation and Personal PTO

• Personal Health Insurance provided, optional family plans.

• Dental/Vision Insurance Paid, optional family plans.

• Life insurance paid.

• Retirement Match up to 3% of Salary.

Compensation: $29,000.00 - 40,000.00 per year D.O.E.

If you want to be part of the success of our organization by providing efficient administrative support and are a proactive self-starter who thrives in a fast-paced environment, we want to hear from you!