Admirative Assistant (Apply Directly With Leman Academy Of Excellence - DO NOT Apply Online With Dcsd)

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Job Posting Title:

Admirative Assistant (Apply directly with Leman Academy of Excellence

• DO NOT apply online with DCSD)

Job Description:

Parker, CO - Stroh Campus

OUR MISSION

Leman Academy of Excellence offers a rigorous, classical education based on the traditions of Western culture where all disciplines are interrelated allowing scholars the ability to think independently and critically. We purpose to partner with supportive parents, pursue excellence, provide a safe and challenging environment, and instill morals and values in order to produce tomorrow's leaders today.

CORE VALUES

Core Values are the key to defining our culture. They drive our decisions and shape our behavior. Below are the Core Values for Leman Academy of Excellence:

CARE: Every precaution is taken to ensure a safe and secure environment for every scholar, staff and guests.

CIVILITY: Every scholar, family and employee is treated with respect and as a valued individual.

COMMUNITY: We strive to build a community where all stakeholders are motivated to be involved and feel connected and valued.

CLASSICAL EDUCATION: Oversight and training is in place to ensure we are offering a rigorous, scholar-centered, classical education program including high expectations, values and virtues and providing scholars an environment of engaged learning.

Position Specific Information (if Applicable):

Description:

The Administrative Assistant serves as a member of the Office Staff of Leman Academy of Excellence to help meet the needs of the community of the school. The Administrative Assistant serves visitors to Leman Academy by greeting, welcoming, and directing them appropriately;

will notify appropriate Administrative Team members or faculty and staff of visitor arrival; maintains security and telecommunications system. Will supply appropriate information regarding Leman Academy to our families, community, and surrounding groups of interest.

Line of Authority/Reports to: The Administrative Assistant shall be directly responsible to the Office Manager and the Principal and will work closely with the Office Staff to assure the smooth, efficient operation of the K-7 school office.

Job Goal: To perform such actions as required to establish a warm and welcoming atmosphere as the Administrative Assistant will often be the first impression of our school to families and visitors as well as providing the necessary clerical responsibilities required for the

administration of the school in order to assure the smooth, efficient operation of the K-8 school office.

Responsibilities:

• Answer and manage incoming calls / take and relay messages.

• Receive and interact professionally with parents, scholars and visitors.

• Greet all persons entering school office of Leman Academy by name if possible.

• Monitor visitor access and maintain security awareness.

• Direct persons to correct destination.

• Provide general administrative and clerical support.

• Prepare and edit correspondence, communications, presentations, and other documents.

• Review Attendance and call absent scholar families

• General Administrative & clerical support to Administration, Faculty & Staff

• Receive and distribute mail and maintain postal supplies.

• Record, transcribe, and distribute incoming communications.

• Receive and help process records requests (if needed) in a timely manner.

• Collect fees and issue receipts to parents as needed.

• Assist faculty with copying and other class preparation.

• Assist with scheduling appointments.

• Maintain front office area related to appearance.

• Maintain confidentiality per FERPA.

• Support administration by performing other related duties as assigned.

Work Habits and Attitudes:

• Be a self-starter with an ownership attitude.

• Have a strong sense of drive to meet goals.

• Shows initiative and resourcefulness.

• Performs accurate work in a timely manner.

• Meets deadlines and sets priorities.

• Demonstrates flexibility and adaptability.

• Works well with minimum supervision.

• Is dependable and accepts responsibility.

• Shows sensitivity and tact in dealing with others.

• Accepts direction and constructive criticism.

• Cooperates with fellow workers and other departments.

• Follows school policies and safety rules.

• Demonstrates a professional appearance on a daily basis.

• Demonstrates a willingness to work as a team player.

• Excellent organization, time management and follow-up skills.

• Maintains a professional environment at all times.

Qualifications:

• Minimum of a high school diploma or its equivalent.

• Colorado Fingerprint Clearance and background check.

• First Aid and CPR Certification.

• Prior experience working in a school's front office preferred with a working knowledge of school organization and procedures.

• Strong verbal, written, and interpersonal communication skills to positively impact the school community with an ability to build strong relationships.

• Ability to communicate effectively and professionally with scholars, parents, co-workers and the public at large.

• Strong commitment to supporting the principles of excellence in education.

• Ability to manage conflict resolution with an attitude of humility and service.

• Working knowledge of Microsoft Office Suite products (Excel, Word, etc.) and familiar with other related software programs.

• Working knowledge of Information Technology related to the scholar Accountability Information System (SAIS) software program

• OR- a willingness to learn and effectively understand such a software program.

• Ability to work independently prioritizing tasks to meet deadlines maintaining a high degree of accuracy and attention to detail.

• Ability to operate office equipment as required on assignment; i.e. fax machine, copier, computer, etc.

• Ability to set-up and use an efficient filing system.

• Ability to compile information, prepare reports, maintain confidentiality in performing assigned tasks, adopt effective courses of action, and deal effectively with parents, staff, and the general public requiring knowledge of school policies and procedures.

• Ability to perform secretarial and administrative support functions requiring independent judgment, decision-making and problem solving.

• Ability to lift boxes and packages of varying weights and move them to other locations.

Salary:

Salary Range: $18.33 - $30.15 per hour

Additional Stipends May be Available.

Leman Academy offers a very competitive benefits package and overall compensation will be commensurate with talent, experience and education. As a Leman Academy of Excellence Employee, you shall be afforded benefits if you work thirty

(30) hours or more each week, all as prescribed in the Personnel Policies of the School, and such revision thereof as are made and approved by the Board of Directors of the School all of which have been adopted by the School. Benefits eligibility and enrollment for Employees working thirty (30) hours or more per week include but are not limited to:

• Voluntary medical insurance, vision plan, and dental plan; enrollment for Employees beginning employment are effective the first of the month following start date of full time employment unless agreed upon by administration.

• Life Insurance, Accidental Death and Dismemberment, Long and Short Term Disability benefits are effective the first day of the month following start date of full time employment.

• Leman is a PERA Employer.

• If the Employee is terminated, the Employee will be covered with all benefits described above until the last day of the month in which they terminate.

• Benefits eligibility and enrollment continue for current admin/Employees who sign a new Agreement. Retirement plan and long-term disability eligibility and enrollment are based on the beginning date of employment in the initial Agreement.

Leman Academy of Excellence is an Equal Opportunity Employer.

Responsibilities:

Perform other related duties as assigned or requested.

May develop, evaluate, and cross-train the work of support clerical personnel and make routine decisions.

May assist in maintaining electronic media. May assist in maintaining overall calendar of school and community events.

May prepare and distribute a variety of regular and special reports for administration, the district, and the state. May maintain the principal's calendar, make appointments, and schedule meetings and conferences.

Act as a liaison with district community relations such as alerting the district to crisis situations, good news, student celebrations, etc. Actively participate in the school based crisis team.

Administer first aid to students as the back-up to the Health Assistant.

Maintain files on personnel, including evaluations and other confidential information such as emergency contacts and the crisis management process.

Maintain proficiency in Workday, Aesop, Infinite Campus, Kronos, and other related technologies.

Manage a variety of personnel functions such as substitute teachers, staff leave records, and bookkeeping.

Continually look to improve administrative processes.

Coordinate a variety of building and staff activities such as beginning and end-of-year check-in and check-out, back to school nights, parent teacher conferences, building security measures, online student check in, etc.

Draft and produce letters, memoranda, reports, and special projects such as newsletters, handbooks, and other related materials/documents in an accurate and timely manner. Deal with matters of a highly confidential nature.

Certifications:

Education:

High School or Equivalent (Required)

Skills:

Position Type:

Charter School

Primary Location:

Leman Academy of Excellence

One Year Only (Yes or No):

No

Scheduled Hours Per Week:

40

FTE:

1.00

Approx Scheduled Days Per Year:

185 Work Days

• (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Minimum Hire Rate:

$20.05 USD Hourly

Maximum Hire Rate:

$26.28 USD Hourly

Full Salary Range:

$20.05 USD - $32.50 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:

This position will be open until filled, but will not be open past:

July 26, 2024