The USC School of Pharmacy is accepting applications for an Administrative Assistant I to provide general administrative support to the department and faculty of the Department of Pharmacology and Pharmaceutical Sciences (PPSI). The Administrative Assistant I will perform administrative duties which will include dossier preparation, instruction support, scheduling and coordinating seminars, meetings and events for faculty and the department.
The Administrative Assistant I will coordinate the production of department newsletter, support dossier preparation, monitor sub-budgets, maintain calendars, coordinate with vendors for services, prepare agendas, gather and organize supporting information, record, summarize and distribute minutes, make travel arrangements, process reimbursements, order refreshments, and provide other general office support. In addition, the Administrative Assistant II will support the department and faculty's research and teaching activities which include, editing and updating biosketches, bios, photos, C.V., conference registration and travel arrangements, process reimbursements, track and monitor faculty expenditures, photocopying course materials and exams. Will also provide support for PSCI / MPTX courses, reserve classrooms, update blackboard, send student emails, distribute materials and assist with organizing student events.
Must have the ability to communicate accurately, clearly and with a high standard of excellence both orally and in writing. Must conduct self in highly personable and professional manner, possess the ability to think on his/her feet, prioritize workload appropriately, have a customer service orientation and positive/can do approach to work.
Microsoft Office (Word, Excel and PowerPoint), experience required.
Knowledge of Outlook, Doodle Poll, Kuali and Microsoft Publisher is a plus.
Minimum Education: Associate's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years
Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy.
USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at firstname.lastname@example.org. Inquiries will be treated as confidential to the extent permitted by law.
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