Administrator - Operations

Tallgrass Energy Partners, LP Williston , ND 58801

Posted 3 weeks ago

Operating across 11 states, Tallgrass is a growth-oriented midstream energy operator with transportation, storage, terminal, water, gathering and processing assets that serve some of the nation's most prolific crude oil and natural gas basins.

We were named to Colorado's Top Workplaces list for the past three consecutive years. Tallgrass strives to create an environment where all employees feel they are safe, respected, that their contributions are valued, have equal access to growth and development opportunities. Our Total Rewards Package is comprehensive and competitive - designed to meet the needs of our employees and their families. We offer our employees competitive base pay; an annual discretionary bonus; paid time off for vacation, sick time, holidays, birth or adoption of a child, serious illness, and bereavement; Health, Dental, and Vision insurance; a generous 401K savings plan; company-paid Life insurance, Short and Long term disability insurance; Flexible Spending and Health Savings Accounts; Employee Assistance Programs; Identity Theft Protection; and Critical Health and Accident insurance.

ADMINISTRATOR OPERATIONS JOB RESPONSIBILITIES:

Primary purpose:

Provide support and administrative duties primarily to an assigned region and one or more regional district field office(s).

Essential duties and responsibilities:

  • Provide standard reception, clerical and other support duties in the office to include routine personal, phone and e-mail correspondence with internal and external contacts.

  • Operate standard office equipment.

  • Prepare, submit and track bills for payment.

  • Assist in preparation, monitoring and reporting of expense and capital budget, monthly variance explanation and forecasting.

  • Perform time reporting responsibilities on a by-weekly basis, including employee reporting reminders, payroll system data entry and labor analyses. Track overtime for field hourly personnel.

  • Complete data entry for the employee expense report system.

  • Complete routine mail and material shipping responsibilities, sometimes hazardous, as required.

  • Prepare routine office, regional and company-wide correspondence.

  • Order and maintain office supplies and materials.

  • Assist with regional measurement reporting requirements including L&U tracking and reporting.

  • Prepare and maintain service agreements and contracts. Assist in negotiations with the Procurement Department as needed.

  • Track vehicle mileage and other fleet responsibilities.

  • Track all credit card statements and maintain local file. Ensure all reconciliations are completed on a timely basis.

  • Track regulatory and compliance requirements and make notifications to ensure timely completion of required tasks.

  • Assist with development of changes to O&Ms, I&Ms and design and construction standards for submittal to the standards committee.

  • Deal with a wide variety of people with tact, courtesy and professionalism.

  • Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully.

  • Maintain a regular, dependable attendance and a consistently high level of performance.

  • Will work non-traditional hours as needed.

  • Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public.

  • Other daily, weekly, monthly or special project duties as identified and defined.

  • Other duties as assigned.

ADMINISTRATOR OPERATIONS JOB REQUIREMENTS:

Minimum requirements:

Education:

  • High School diploma or equivalent

Experience/Specific Knowledge:

  • A minimum of three (3) years office support experience.

  • Proficiency in software applications utilized by the Company such as GP Dynamics, Enablon databases, etc.

  • Good basic math skills (addition, subtraction, multiplication, division, decimals, fractions, etc.).

  • Advanced office equipment skills (phone, fax, files and organizational skills, etc.).

  • Knowledge of natural gas terminology.

  • Process oriented and able to maintain multiple tasks.

  • Knowledge of FERC Standards of Conduct (Order 497).

  • Intermediate proficiency level in MS Office applications that may include but are not limited to Excel, Word, Access, PowerPoint and Outlook.

Certifications, Licenses & Registrations:

  • Must possess and maintain a valid driver's license and a driving record satisfactory to the company and its insurers (for travel).

Competencies, Skills & Abilities:

  • Must be able to perform all essential and marginal functions of the job.

  • Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.

  • Ability to successfully perform multiple tasks with strict deadlines.

  • Ability to organize and prioritize daily work.

  • Job level commensurate with experience and skill sets; position will be filled depending on qualifications, experience and skill sets of the successful candidate.

Physical Demands:

All of the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Sitting; standing; walking or moving throughout facility; driving; talking; seeing (specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus); hearing; feeling; bending or stooping; squatting or crouching; reaching; kneeling; pushing; pulling; lifting up to 25 lbs.

  • Minimal safety hazards; general office working conditions.

  • Must be able to sit for prolonged periods of time.

  • The employee is regularly required to use hands to type, touch, handle, or feel. The employee is required to talk and hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk and climb or balance. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Working Conditions:

  • Occasional overnight travel may be required.

  • Infrequent overtime may be required.

  • May be required to carry a cell phone, and be available to respond during working and non-working hours.

  • The successful candidate will be required to clear a drug screen and a complete background check, including credit report for certain positions, after an offer has been extended and prior to being employed.

Supervisory Responsibility:

  • None

PREFERRED EDUCATION, EXPERIENCE, CERTIFICATIONS, COMPETENCIES, SKILLS, & ABILITIES:

Above the minimum requirements; not required but advantageous in this position:

  • Bachelor's degree from an accredited institution in Business or a related discipline.

Other responsibilities:

The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.

Tallgrass Energy Partners is an equal opportunity employer. Qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, citizenship status, marital status, medical condition, physical or mental disability or any other legally protected status. EOE/M/F/D/V


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Administrator - Operations

Tallgrass Energy Partners, LP