Administrator

Requisition ID: 115955

Administrator

The Whiting School of Engineering is recruiting for an Administrator for the Engineering for Professionals program (EP) which includes the Lifelong Learning and D. Eng programs. The Administrator is responsible for managing all operations, including (but not limited to) personnel management, fiscal management and planning, space/facilities, human resources, and administrative support systems. They provide management support and partner with Associate Vice Dean and faculty in developing program's strategic direction, goals and objectives and to ensure efficient and effective administration of the program. The successful candidate will join a welcoming community that is inclusive and diverse and values the contributions and perspectives of individuals from all backgrounds.

Specific Duties & Responsibilities

Staff Management

• Supervise/Train/Lead approximately ~9-11 staff members at present.
• Champions the importance and value of a diverse, equitable, inclusive and respectful work environment.
• Promote and model a culture of exceptional service and support of the department mission.
• Oversee all aspects of human resources administration, including staffing, employment and compensation issues, performance management and disciplinary actions and salary planning.
• Ensure that new staff, faculty and students are onboarded with policies and procedures and communicates updates and changes in administrative policies as needed.
• Ensure that skills and competencies of department staff address changing technology and needs.
• Manage staff that assist faculty with HR processes and policies -.
• Manage staff responsible for graduate academic and non-credit programs to include student payroll administration and course assistant hiring.
• Oversee all faculty and program leader compensation.
• Oversee and maintain compliance of the web-based time and attendance system.
• Orient all new employees to the department; ensure all forms are properly filled out and submitted, and provide contact information for all necessary offices such as Human Resources, Parking, J-Card office, etc.
• Conduct annual reviews and provide ongoing feedback and constructive criticism. Prioritize and direct work efforts, providing guidance and direction. Conflict resolution. Responsible for strategic planning for future department staffing needs.
• Conduct administrative staff meetings, promote cross training and provide a forum for information exchange.

Financial Management

• Oversee all finance, academic and administrative operations, including space/facilities, human resources, and administrative support systems.
• Provide financial analysis and program planning support to the Associate Vice Dean of the program. Collaborate with the Associate Vice Dean on long term planning, as well as analysis and resolution of short-term issues. Suggest solutions and implement decisions. Responsible for overseeing all financial and reporting aspects of the department and the center.
• Provide accountability for ensuring all applicable federal, state and university regulations are adhered to in the day-to-day operations. Monitor awards for compliance with agency guidelines. Ensure that budgetary goals and objectives are met within audit compliance requirements, both internal and external to JHU.
• Oversee projections and analyze long-term trends in total budget for the program, including analysis of expected changes in teaching, research and professional practice activities, student enrollment and scholarship support, faculty size and composition.
• Responsible for overseeing the staff & process of development, preparation and review of program operating budgets, including discretionary funds, industrial partnership funds, departmental gift accounts, as well as all department operating budgets. Advise the Associate Vice Dean on resource needs and financial risks facing the department.
• Provide complex financial and other reports to Associate Vice Dean, faculty, school, and University as well as outside agencies.
• Address complex financial management problems, audit questions, contract, and management issues.

Administration

• Direct administrative and financial functions of the program.
• Provide management support to the Associate Vice Dean and faculty to ensure efficient and effective administration. Direct and supervise administrative and financial staff supporting the program goals.
• Direct the short-term and long-range activities of the program, including responsibility for financial and administrative operations, oversight of the program's human resources matters, academic support, internal communications and space/equipment-related operations.
• Work with the Associate Vice Dean and department faculty to plan, execute and recommend programs and policies that will assure the achievement of strategic program goals and meet the financial needs of the program.
• Represent program at university and school wide administrative meetings. Develop and implement strategies for improving the external image of the program.
• Oversee general facilities operations and manage projects as needed.
• Develop and promote policies and procedures to improve operations of the program. Assess and periodically update the infrastructure in the program that supports teaching and develop a plan for maintaining and improving departmental resources, including computing, communications, and teaching support.
• Manage all aspects of the faculty appointment and visa processes.

Special Knowledge, Skills and Abilities

• Highly organized with attention to detail and ability to prioritize multiple responsibilities.
• Ability to work independently as well as part of a team in a high-volume environment.
• Proficiency with databases/spreadsheets, and JHU financial systems (SAP), strong skills in Excel.
• Strong knowledge of JHU policies and procedures and federal funding and compliance requirements.

Budget Authority

• Oversight of $35.6M budget

Minimum Qualifications

• Bachelor's Degree in Business, Finance, Accounting or other related field.
• Seven years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including 2 years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources). Supervisory experience strongly preferred.
• Master's degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Classified Title: Administrator

Role/Level/Range: L/04/LE

Starting Salary Range: $86,300 - $151,000 Annually (Commensurate with experience)

Employee group: Full Time

Schedule: 37.5 hrs/wk, M-F

Exempt Status: Exempt

Location:Hybrid/Homewood Campus

Department name: Eng and Applied Science Prog for Profs

Personnel area: Whiting School of Engineering

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week