Administrator II (Vehicle Maintenance) - CS

Summary

This position is only open to King County Metro Employees.

Are you a detail-oriented and self-motivated individual? Do you thrive on working with a broad range of people and providing stellar customer service? Are you skilled at bringing order to ambiguity? If this sounds like you, we have an exciting Career Service Administrator II (VM) role that you might find interesting!

King County Metro is seeking an Administrator II who is interested in creating and improving administrative support processes and procedures, support two sections, and oversee administrative functions in Metro Transit's Vehicle Maintenance Division. This division is responsible for managing all bus and non-revenue vehicle rolling stock assets. One critical responsibility of the Vehicle Maintenance Division is to ensure timely preventative maintenance activities and to ensure our service stays in safe and excellent condition.

This position is part of a high-performance team that performs a broad and varied range of administrative services such as personnel, budget, problem solving, program development and management of administration functions

In this position, you will provide essential administrative support to the Vehicle Maintenance Division by keeping our leadership team prepared, on time with deliverables, and well-informed. You will also be relied upon to provide complex and confidential administrative support to the Section Managers and other division leaders to carry out strategic goals and initiatives. Additional duties will include leading the administrative support teams at the functional work locations. The incumbent will utilize technology skills, have experience with modern office programs, and can navigate the Office 365 suite, which will be used daily in this position.

The ideal candidate will have experience in a maintenance environment and have advanced knowledge of management systems, as well as continuous improvement concepts, will have a strategic approach to organizing and managing details, deliverables, and deadlines for management including their calendars and agendas. They will also possess professional writing skills that demonstrate the ability to draft, proofread, edit, and summarize information that may be sensitive or technical in nature. The dual reporting structure of this position requires incumbents to be adaptable, flexible, and demonstrate persistence and initiative when learning to support two Section Managers who oversee intersecting and complex areas of Vehicle Maintenance: Fleet Services and Maintenance Operations.

About the Vehicle Maintenance Division:

Metro Transit's Vehicle Maintenance Division takes pride in meeting our customers' expectations for safe, dependable, clean, and environmentally sound vehicles. Maintenance of Metro's bus fleet takes place at seven bus bases and at our central Component Supply Center where specialized work is done. The majority of Metro's buses are hybrids, followed by diesel, electric trolleys, and several battery-electric buses. Metro has long been an innovator in green vehicle technology and plans to transition to battery-electric buses as we move toward our goal of a zero-emission fleet. Our division is committed to working in a timely, cost-effective, and environmentally sensitive manner, and values teamwork, communication, diversity, and social justice.

If you want to see your administrative skills make an immediate impact on workgroups that perform critical work for Metro Transit, now is the time to apply!

Learn how Metro connects you with what matters.

Position info: This recruitment will be used to fill ONE (1) Career Service Administrator II vacancy. This recruitment may also be used to establish an eligibility pool to fill future career service, short-term temporary, term-limited temporary, and/or special duty assignment opportunities in this group and classification that may occur over the next twelve months from the establishment of the list, at the discretion of the hiring authority.

Job Duties

Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As the Administrator II you will:

• Maintain a dynamic and at times demanding schedule for the Vehicle Maintenance Section Managers and staff the position supports: prepare meeting plans and materials, review and route correspondence and memos, retain records, support payroll and expense processing, resolve procurement/purchasing issues as needed, and complete special projects as assigned.

• Support leaders to plan and execute their vision, goals, and objectives.

• Develop and coordinate programs or projects.

• Participate in strategic planning efforts and help develop and/or revise policies and procedures.

• Analyze data and compile research for projects and as assigned and prepare summary reports.

• Facilitate the onboarding and training of Division administrative functions, including creating training materials and onboarding protocol, and ensure that assigned administrative tasks are complete.

• Interpret and provide information on current administrative policies and procedures.

• Assist in developing routine contract specifications, including scope of work.

• Assist in Travel authorization documentation, approval processes and knowledge of the "Concur" software.

• Coordinate and communicate across several lines of business in Vehicle Maintenance, as well as internal to King County and external partners.

• Develop and manage projects of limited scope within Division.

• Prepare presentation materials and documents for internal use.

• Provide lead direction to Operational Base Transit Administrate Assistants. Ensure staff follow division processes and standards, provide feedback when additional support and training is required.

• Frequently disseminate and relay instructions from Section Managers to other staff and ensure follow-through of those instructions.

• Provide technical expertise to other internal staff on a limited basis.

• Develop, implement and evaluate methods for monitoring existing and new administrative systems to support work activities at the unit, section, division and/or department levels.

• Represent the work unit, division or department on internal and external committees or task forces.

• Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

We are looking for candidates who:

• Strong background in senior-level administrative support and are able to use good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience.

• Proven ability to provide excellent customer service that is sensitive to, and reflective of, Metro's commitments to equity, social justice, inclusion, and belonging.

• Good judgment and the ability to seek direction and make independent decisions in alignment with division priorities.

• A proactive mindset with the ability to handle a high volume of assignments and competing priorities, take initiative, and elevate issues to division leadership for resolution.

• Are knowledgeable about how large organizations work, including how to get things done through formal and informal channels;

• Comfort navigating uncertainty and ability to adapt in a dynamic environment.

• Experience and/or familiarity with King County purchasing processes and procedures (PO's, P-Cards, invoice processing, etc). General knowledge of basic industry standard accounting and finance principles are a plus.

• Experience managing highly confidential and sensitive issues effectively and with integrity.

• Excellent organizational skills; attention to detail without losing sight of the big picture.

• Experience building relationships across organizational units with an ability to be an open, collaborative, and trusted teammate.

• Have experience and intermediate-level skills in Microsoft Word, Excel, PowerPoint, Teams, Sharepoint, Planner, Neogov, PeopleSoft and other productivity tools;

• Have any equivalent combination of experience and education necessary to perform the job duties.

• Experience using BI Launchpad, BI insight, Oracle EBS, and M5 reporting are desirable

Supplemental Information

Application process (submit required documents electronically):

• Job Application with completed supplemental questions.

• Cover letter detailing your background and describing how you meet or exceed the requirements.

Work Schedule

This position is a full-time Monday through Friday typically 7:00 am to 3:30 pm, but flexibility will be considered based on business needs

For more information regarding this recruitment, please contact:

Alex Vinson avinson@kingcounty.gov or 206-477-8674

Class Code

2810200

Forbes recently named King County one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles- we are one team; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application process, or if you have questions, please contact Alex Vinson at avinson@kingcounty.gov.