Administrator

JOB SUMMARY:

The Administrator is responsible for establishing and directing the facility's overall day-to day operations, both internal and external, and coordinate and maintain compliance to maximize high standards of care to patients.

ESSENTIAL JOB DUTIES:

To perform this job, an individual must accomplish each essential function satisfactorily, with or without a reasonable accommodation.

• Select and hire appropriate personnel to supervise activities of all departments

• Determine staffing needs of the facility; coordinate with Human Resource

• Conduct in-service and supervisory training meetings

• Meet with personnel as required and scheduled to assist in identifying and correcting issues, and/or the improvement of services

• Monitor the financial status of the facility; comply with budget requirements; maintain effective cost of facility operation

• Inspect facility and direct repairs/new construction programs within the facility's budget

• Execute purchases of major equipment and supplies for the facility

• Ensure cognizance of appropriate admission, transfer and discharge of patients

• Direct various committees of the facility (i.e., care plan, infection control, pharmaceutical, budget quality assessment and assurance, etc.)

• Perform routine rounds at routine intervals during all 24 hour shifts to ensure proper care of residents and staff is working efficiently

• Authorize and conduct tours with facility staff, governmental representatives, visitors and others

• Review and determine valid license and certificates required for positions

• Assist in compliance efforts regarding state and/or federal requirements

• Provide a plan of corrective action in response to regional audits

• Other duties as assigned

JOB REQUIREMENTS:

• Monitor procedures to ensure compliance with the state and federal guidelines, laws, regulations and company policies

• Maintain privacy and confidentiality of records, protected health information (PHI), and other information relating to patients, employees and the facility

• Ensure legal compliance in all areas of operations

• Attend and participate in orientation programs, on-going training and educational classes; successfully complete required training

• Follow established universal precautions and isolation procedures

• Maintain alliances with hospitals and other health care facilities in the community; coordinate services through working and transfer agreements

• Represent the facility in coordination with government entities

• Perform effectively in environments with frequent workload changes and competing demands

• Work independently and follow through on assignments with minimal direction

• Handle multiple priorities effectively

• Independent discretion/decision making

• Make decisions under pressure

• Reliable transportation

Required Computer Software/Equipment used:

• Various operating systems

• Standard office equipment

• Microsoft Suite applications

• Desktop, laptop and/or iPad

REQUIRED QUALIFICATIONS:

• Education:

o Bachelor's degree preferred

• Knowledge & Experience:

o Six (6) months' experience in a hospital, long-term care facility or other healthcare facility

o Knowledge of general and fund accounting and business practices to effectively manage budgets

• License/Certification(s):

o Current state Nursing Home Administrator License

o CPR Certification preferred

COMPANY COMPETENCIES:

• Respect

• We treat people as they want to be treated, showing regard for their rights and privacy

• Integrity

• We emphasize honesty, fairness, and doing the right thing even when no one is watching

• Teamwork

• We work collaboratively to improve processes, resolve problems and reward results

• Excellence

• We hold ourselves to the highest standards, aspiring to zero defects in every task

• Compassion

• We respond to those who need help with sensitivity and a positive attitude

• Professionalism

• We perform our duties with skill, good judgement and politeness

JOB COMPETENCIES:

1.Analytical Thinking: Able to gather and analyze data and reach appropriate conclusion; solves problems in a timely manner. Use logic and reasoning to identify changes in patients' conditions to determine the correct plan of action.

2.Customer Service: Possess good interpersonal skills while dealing with emotional or difficult situations; respond promptly to customer's needs.

3.Accountability: Accepts responsibility for own decisions, actions and results; able to maintain dependable behavior in times of crisis or complexity.

4.Attendance: Is consistently at work and on time; ensures work responsibilities are covered; returns from lunch and breaks appropriately; arrives at meetings on time; notifies supervisor of pending absences.

5.Communication: Speaks and writes clearly and persuasively; listens and receives clarification.

6.Ethical Behavior: Upholds organizational values and abides by state and federal regulations; maintains confidentiality of HIPAA information; treats others with respect.

7.Initiative: Seeks increased responsibility; sets self-improvement goals related to the organization's objectives.

8.Job and Industry Knowledge: Demonstrates knowledge of the position and industry; seeks additional information.

9.Productivity and Quality of Work: Maintains high level of performance while demonstrating commitment to accuracy and thoroughness.

10. Teamwork: Displays ease working with others; contributes ideas and skills to team; puts success of team above own interests. Communicates with co-workers at all levels to adequately meet the needs of patients.

SCOPE AND LEVEL OF WORK:

• Complexity: Duties assigned are generally complex and may be of substantial intricacy. Work assignment is performed within an established framework under general instructions but requires simultaneous coordination of assigned functions or projects in various stages of completion.

• Decision Making: Exercises judgment and discretion, and is responsible for determining the time, place and sequence of the work performed.

• Communications: Contacts with the public or employees where explanatory or interpretive information is exchanged, defended, and gathered and discretion and judgment are required within the parameters of the job function.

• Supervision Received: Performs work with supervisory oversight. Under general supervision, receives assignments and is expected to carry them through to completion with substantial independence. Work is reviewed for adherence to instructions, accuracy, completeness, and conformance to standard practice or precedent. Recurring work clearly covered by guidelines may or may not be reviewed.

SUPERVISORY RESPONSIBILITES:

• Accomplish department objectives by supervising staff; establish goals for performance; set deadlines in compliance with company's plans and vision.

• Develop personal growth opportunities; provide constructive feedback and coaching

• Organize workflow; ensure employees understand their duties or delegated tasks.

• Monitor employee productivity; provide constructive feedback and coaching

• Maintain staff by recruiting, orienting, and training employees

• Occasionally needs manager's direction due to extraordinary circumstances

WORKING CONDITIONS:

• Audio-Visual: Hearing: Good

• Ability to lift to 40 pounds

• Subject to standing, walking, sitting, bending, reaching, kneeling, pushing and pulling

• Work is typically performed in a standard office environment; well-lit; comfortable temperature-controlled

• Above-average conversational noise is frequent

• Position may require flexible hours, unscheduled overtime or occasional week-end work

• Travel may be required

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SAFETY EXPECTATIONS:

• Work safely and follow safety rules

• Report unsafe working conditions and behaviors

• Take reasonable and prudent actions to prevent others from engaging in unsafe practices

22000: Administrator