Administrator - Airport

About Us:

One of the reasons why we are the nation's leading parking management expert is because we recognize that "people" are what makes our company successful. It is this recognition that serves as the foundation and building block for our continued growth and success. Having been in business for over 72+ years, we understand what it means to earn "Every Thank You," which is treating our clients, partners, guests, and team members with utmost respect and courtesy. As one of the largest privately held management companies, we have the experience, passion, and the know-how to withstand the test of time and to disrupt the new marketplace with exploding new technologies. (About Us. Our Legacy)

Culture:

We have a strong, distinctive culture - a culture that is heavily influenced by a shared vision, style, and values. Our company values are the glue that binds our business, clients, and team members. There are some common traits that contribute to our unique culture. Clear values, caring, loyalty, humility, and a deep commitment to community are just a few of them. These characteristics often steer our decision-making and define the way we treat our customers, clients, suppliers, and team members. We guard these values and attributes fiercely.

About the Position:

As a Administrator you will be responsible for performing a wide variety of record keeping and office administration activities.

Accountability

• Maintain employee payroll by ensuring punches are closed out, PTO is added, and shift differentials are applied.

• Audit Employee Attendance and track for General manager.

• Audit payroll and submit timesheets for processing.

• Conduct payroll reports regarding overtime, small punches and summarize payroll cost per position

• Prepare client statements with the help of the staff accountant and ensure all contract deliverables are submitted as outlined.

• Answering customer emails and phones call regarding questions and concerns about Airport Parking.

• Ordering and managing staffing uniform levels.

• Managing vendors and tracking accounts payable items.

• Other tasks as needed.

Profitability

• Order and maintain office supplies.

Exceptional Service

• Answer and screen phone calls, taking accurate messages when necessary.

• Provide exceptional administrative support by anticipating needs, solving problems, and ensuring smooth office operations.

• Maintain a welcoming and organized office environment that reflects our commitment to exceptional service.

• Greet clients, visitors, and guests in a professional and friendly manner.

Communication

• Serve as a point of contact between team members, clients, and external partners, ensuring clear and professional communication.

• Efficiently manage phone calls, emails, and correspondence, responding promptly and routing inquiries to the appropriate parties.

Family

• Foster a sense of belonging and teamwork within the organization, treating colleagues as an extension of your work family.

• Collaborate with internal teams, vendors, and contractors to maintain and repair facilities and equipment as needed.

About YOU:

You are a detail-oriented and efficient administrative professional who possesses excellent communication and organizational skills, with the ability to multitask and prioritize effectively. Additional qualifications include:

Your Qualifications:

• Previous administrative or office administration experience required.

• Attention to detail and accuracy in administrative tasks.

• Ability to work effectively in a team environment.

• Discretion and professionalism in handling confidential information.

• Strong organizational and multitasking skills.

• Excellent written and verbal communication abilities.

What We Can Offer You for All Your Hard Work:

• Medical, dental, vision, life insurance coverage

• Flexible Spending Accounts

• 401k

• Vacation/Sick

• Holiday

• Discount programs

Ace Parking is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment, Ace Parking will ensure that persons with disabilities are provided reasonable accommodation. If reasonable accommodation is needed, please email: Memberservices@aceparking.com describing the accommodation.