Administrative Technician PT - Public Affairs

Job Summary

Join the City of Baytown team as a part-time Administrative Technician within the Public Affairs department, where your organizational skills and passion for community engagement will thrive. This role offers a unique opportunity to contribute to the heart of public service by supporting initiatives that keep our city connected and informed.

The Public Affairs Administrative Technician will be responsible for assisting with Public Affairs projects, including community engagement and the empowerment grant process. Responsibilities include developing newsletter and social media content to promote City services and operations. This part-time position will also assist the outreach coordinators with planning and promoting neighborhood meetings, events, and other community engagement events. This position also assists staff with accounts receivable and other department support duties. The Public Affairs Administrative Technician is a part time position, and occasionally includes evenings, weekends, and some holidays. Some travel is required to local events and meetings.

Duties

• Researches and develops social media, website, and newsletter content. Monitors specific virtual platforms for local/regional community for opportunities to promote city services and operations.

• Reserves meeting venues, prints handouts and nametags, welcomes attendees as they arrive to events, and supports with other preparation or participation efforts regarding community engagement and other projects.

• Assists with the management of the neighborhood empowerment grant program, including all data-entry for activity tracking and maintaining inventory of engagement items requested. Supports with ordering supplies and tracking all related orders.

• Maintains database of information requests up-to-date and produces reports as requested.

• Informs staff of new events, changes, or cancellations by monitoring websites and/or other forms of communication/media.

• Collaborates with the Finance Department to process department invoices and travel forms.

• Performs all other duties as assigned to support the Public Affairs team, such as answering phone calls, greeting or assisting with walk-in visitors at the Brunson information center, creating work orders, etc.

Minimum Qualifications

REQUIRED:

• High School Diploma or equivalent (GED).

• One year of customer service, general office experience or related field.

• Valid driver's license with an acceptable driving record (must obtain TX driver's license within 90 days).

• Effective communication and presentation skills.

• Experience in Microsoft Office Systems and graphic software.

• Ability to demonstrate effective writing skills and facilitation.

• Experience with social media applications.

PREFERRED:

• Experience working with diverse populations.

• Experience with photography, graphic design programs, web design and content creation.

• Experience working with nonprofits or community organizations.

• Experience speaking to groups.

• Bilingual in English/Spanish.

Knowledge, Skills and Abilities

Ability to provide excellent customer service. Ability to operate required office equipment. Experience in Microsoft Office Systems (to include Excel) and graphics programs. Skilled in organization and multi-tasking. Ability to move quickly and efficiently from project to project and remain flexible in regards to work availability. Ability to get along appropriately with co-workers and the public.

Attendance is an essential function of this position. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

How to Apply

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01

Do you possess a High School Diploma and/or GED equivalency?

• Yes

• No

02

How many years of customer service, general office experience or related field do you possess?

• None

• Less than 1 year

• 1 year but less than 2 years

• 2 years but less than 3 years

• 3 or more years

03

Do you have a valid driver's license with an acceptable driving record? (Must obtain TX driver's license within 90 days)

• Yes

• No

04

Effective communication and presentation skills are a requirement for this position, do you possess these skills?

• Yes

• No

05

Do you have experience in Microsoft Office Systems and graphic software?

• Yes

• No

06

Ability to demonstrate effective writing skills and facilitation are a requirement for this position, do you have these skills and abilities?

• Yes

• No

07

Do you have experience with social media applications?

• Yes

• No

08

If you are bilingual in which language are you most proficient?

• I am not bilingual

• Spanish

• Vietnamese

• Chinese

• French

• Urdu

• American Sign Language

• Other

09

Please briefly describe your experience working with photography, graphic design programs, web design and content creation.

Required Question

Agency City of Baytown

Address 2401 Market Street

Baytown, Texas, 77520

Phone 281-422-8281

Website http://www.baytown.org