City Of Columbia, MO Columbia , MO 65201
Posted 2 days ago
Posting Number 3688P Position Title Administrative Technician II/City Manager's Office Department City Manager Job Code 01004 FLSA Status Non-Exempt Union Code/Affiliation Unrepresented Division ADMINISTRATION (City Manager) Job Description Summary
The purpose of this job is to provide advanced administrative support to assigned city departments and divisions, including training or coordinating work of others. Develops reports and enters financial and other information into related systems.
Essential Duties and Responsibilities
Provides customer service in person, via phone, and in writing.
Provides financial administrative support for department. Monitors budget, maintains inventory, and ensures adherence to city policies and ordinances. May assist and support contract and grant management.
Conducts compliance monitoring and reporting.
Provides varied and complex administrative office support to department and staff.
Serves as liaison to designated departments.
Coordinates travel and trainings for staff.
Organizes, plans, attends, and documents meetings and events.
Opening and closing office or facilities for business.
Guides and trains staff on processes and software.
Creates and maintains records in accordance with rules and regulations. Responds to records requests.
Utilizes a variety of software and web-based systems.
Regular attendance is a necessary and essential function.
Performs other duties as assigned.
Supervisory Responsibilities
Human Collaboration and Job Impact
Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contact may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
Interactions have limited impact on the organization in terms of time, money, or public/employee relations.
Fiscal Responsibility
Position has limited fiscal responsibility.
May assist in the collection of data in support of recommendations for departmental budget allocations. May monitor division or program/promotional level budget and expenditures.
Education and Experience
Education and Experience
Licenses or Certifications
Depending on assignment, may require department specific certification.
Valid driver's license or reliable transportation to travel to events, meetings, etc.
Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position
Knowledge of:
Basic business English usage, including the meaning and spelling of words, rules of composition, and grammar.
Office practices and administrative procedures, records management, and administration techniques and procedures.
Financial record keeping practices and/or inventory control methods.
Grant and contract administration processes and procedures.
Common business software applications such as Microsoft Office.
Skill in:
Communicating verbally and in writing to meet the needs of the audience.
Applying active listening and asking questions for understanding.
Collecting, organizing, and analyzing complex and/or technical data.
Creating and maintaining detailed and accurate records.
Typing and/or data entry with minimal errors.
Ability to:
Recognize, analyze, and solve a variety of problems.
Handle difficult and stressful situations with professional composure and maintain effective interpersonal relationships.
Provide high levels of effective customer service.
Monitor budget and work within the constraints of that budget.
Exercise sound judgment in making critical decisions.
Train others.
Regularly use a computer, software, phone and related office equipment.
Focus on tasks.
DISTINGUISHING CHARACTERISTICS:
Work Environment
Work Environment:
Office or similar indoor environment
Outdoor environment
Exposures:
Individuals who are hostile or irate
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary.
Incumbents may be required to exert up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.
Hours/Days
Monday
Occasional Evening & Weekends
Starting Salary $18.23/hr - $22.43/hr (Minimum to Midpoint); Commensurate w/Training & Experience Pay Grade 105 Number of Positions Available 1 Deadline to Apply 10/16/2024 Open Until Filled No Special Instructions to Applicants
HOURS: Monday
Notice to Applicants
Individuals needing accommodation to apply may call 573.874.CITY (2489)
TTY: 711 (MO RELAY)
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE
THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING
The City of Columbia participates in the federal E-Verify work authorization program
City Of Columbia, MO