Administrative Technician II - City Clerk

The City Clerk's Office of Concord, NH is seeking a dynamic, detail-oriented applicant for its Administrative Technician II vacancy. This individual will assist the public with the issuance of vital records, dog licenses, and voter registration.

In addition, this individual will assist with all duties relative to elections held within the City of Concord and provide administrative support to the City Clerk and Deputy City Clerk. The City of Concord offers competitive pay, great benefits, 12.5 paid holidays, and New Hampshire Retirement System membership. Apply today for your future.

DEPARTMENT: City Clerk TYPE OF EMPLOYMENT: Full Time, 40 Hours Weekly, Days STARTING SALARY RANGE: $20.86 to $24.17 (top of range $28.01) APPLICATION INSTRUCTIONS: CLOSING DATE:

Open until filled. Instructions for Applying: A City Application is required.

An application may be completed online and submitted electronically by visiting the City of Concord web site at www.concordnh.gov. For more information on applying, call (603) 225-8535 (voice) or TTY at 800-735-2964 or 7-1-1. "An Equal Opportunity Employer M/F/DP/V" and LBBTQ JOB SUMMARY: Provides customer service to both internal and external customers.

Issues and amends vital records, issues dog licenses and assists in the maintenance of the municipal dog licensing database, assists with voter registration and the maintenance of the State Voter Registration database. Assists with all duties relative to elections held within the City of Concord. Provides administrative support to the City Clerk and Deputy City Clerk.

Provides customer service to internal and external customers in person, by phone and/or via written correspondence. Researches, issues and amends vital records in accordance with State Laws, Court Orders and state agency requirements. Creates and/or updates voter files within the New Hampshire Voter Registration System in accordance with Federal laws, State laws and state agency requirements.

Assists with all pre and post duties relative to elections including but not limited to processing absentee ballots, preparing voter checklists and assisting with election training in accordance with Federal laws, State Laws and state agency requirements.

Assists with voter registration in the office and/or at various voter registration fairs held within the City. Issues dog licenses and assists with the maintenance of the municipal dog licensing database in accordance with State law.

Provides administrative support to the City Clerk and Deputy City Clerk in all areas of responsibility within the City Clerk's Office. Creates, assists with and distribute various reports. Records and files various documents in accordance with State records retention laws.

Performs other related duties as assigned Education and Experience: High school diploma or GED and two years of clerical experience which involved interacting with the public to disseminate information, or Any combination of education, training and experience which provides the required knowledge, skills and abilities required for the job. Licenses and Certifications: None.

MATERIAL AND EQUIPMENT USED: Personal Computer and/or Terminal Calculator/Adding Machine Fax Machine General Office Equipment Laminator Typewriter Cash Register KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of:

Administrative policies and procedures and technical terminology relative to vital records management and election processes. Good business English, including grammar, spelling, punctuation, and composition. Word processors or computers.

Record keeping, report preparation, filing methods, and records management techniques. Standard business arithmetic, including percentages and decimals. General office procedures, policies, and practices, as well as basic knowledge of computer/VDT and other general office equipment.

Basic budgetary principles. Skill in: Communicating effectively, both orally and in writing, with the general public.

Typing moderately complex documents such as reports and charts containing numerical information at a rate of 40 words per minute. Performing basic mathematical computations such as addition, subtraction, multiplication, and division. Using computers to enter and retrieve information.

Operating general office equipment. Formatting, preparing, and distributing reports. Mental and Physical Abilities to:

Maintain a high degree of confidentiality. Organize and compile information into a logical and sequential format. Understand and carry out moderately complex written and oral instructions.

Perform job functions under stressful deadlines. Make informed and accurate decisions in the absence of staff. Establish and maintain effective working relationships with other employees and the general public.

Perform duties while intermittently sitting, standing, or stooping. Occasionally lift light objects. Climb ladders.

Working Conditions: Works is performed in an office, storage areas, and vaults. The employee is exposed to dust and dirt.

This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.