Administrative Technician

The Virginia Beach Police Department provides a safe community for our residents by delivering quality police services. Our Finance Unit is seeking an Administrative Technician to join our team as a Department Purchaser. Individual will prepare and process purchase orders; pay invoices; establish and maintain effective working relationships with employees, supervisors, and vendors; prepare reports and spreadsheets tracking department expenses; track and monitor department contracts; demonstrate proficiency in the application of Microsoft Office Suite products; communicate effectively orally and in writing; and participate in department projects by researching or providing relevant information. This position works in-person at Building 11 at the Municipal Center.

In addition to the duties outlined in the City job description, the following duties are specific to the position of Administrative Technician within the Finance Unit of the Police Department:

• Make department purchases for supplies, materials, goods, and services while adhering to all city procurement regulations.

• Demonstrated ability to understand chart of accounts and expenditure coding.

• Make travel arrangements for department members, as needed.

• Reviewing and processing payment of invoices to vendors in accordance with financial and governmental accounting principles, state and city policies and regulations.

• Research, resolve, and respond to vendor, employee, and project manager inquiries regarding account status; investigate and resolve problems associated with invoice processing and communicate resolution of discrepancies to appropriate personnel.

• Review payment documents for accuracy and appropriate documentation prior to inputting for payment into the financial system.

• Compile spreadsheets, and/or narrative data into daily, weekly, and monthly reports on department expenses to be used in monitoring projected budget overages/shortages and annual budget preparation

• Accurately track department, division, and budget unit expenditures, research variances and provide recommendations to the Finance Manager

• Examine, check, and verify reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.

• Provides customer service and department support.

• Demonstrated ability to organize and prioritize work responsibilities.

• Demonstrated ability to communicate effectively orally and in writing with internal and external customers.

• Other duties, as needed.

Disqualifiers:

The following is a listing of "disqualifiers" or concerns that could result in you not being selected for employment. Please give consideration to these factors before applying. This is not an exhaustive listing.

Criminal History: Conviction of any felony or any crime involving moral turpitude (crimes contrary to justice, honesty, or good morals). Conviction of any Class 1 or Class 2 misdemeanor, excluding traffic violations which are discussed separately, or the Virginia State Law equivalent within the last 5 years.

Traffic Violations: Any conviction of driving under the influence of drugs or alcohol, refusal to take blood or breath test, eluding police, racing, or leaving the scene of an accident within the last 5 years.

Drugs: Any involvement in the sale of illegal drugs as an adult. Any illegal use or possession of any illegal drug, including but not limited to heroin, cocaine, hallucinogens, or any derivative thereof (except marijuana) within the last five years. Illegal possession of anabolic steroids within the last 36 months.