Administrative Technician

Your Role

• Oversee the preparation and routing of contracts, service agreements, and memorandums of understanding with vendors, partners, sponsors, and donors for facility usage, contracted manpower, goods and services and program contributions, ensuring purchasing policies and requirements are followed.

Assist in budgetary processes by processing invoices timely, completing monthly Pro Cards purchases, completing Budget Adjustment Requests; generating reports from Oracle and disseminating them to appropriate team members to assist with monthly and quarterly budget reconciliation reporting; gathering feedback from the cost recovery evaluation tool, citizen surveys, and expenditure reports to assist with annual budget recommendations; reviewing and editing calculations on annual budget proposals as needed.

Responsible for tracking compliance with mandated city or departmental trainings including, but not limited to Blood Borne Pathogens, FA/CPR/AED/ Stop the Bleed, Mandated or Non-Mandated Reporter and Defensive Driving.

Data entry and reporting including but not limited to gathering and imputing data monthly, quarterly comparative analysis to monitor youth violence and contributing factors, monthly participation levels of youth within corresponding geographic areas in preventative and proactive peacekeeping activities; monitoring the number of violent incidents by type within the designated age group monthly; compiling weekly survey results.

Compile weekly survey results and other data based on chosen categories and measurements, and create monthly, quarterly, and annual reports highlighting comparisons and emerging trends; May be asked to present findings to relevant stakeholders.

Utilize various microcomputer applications for data collection, report generation (i.e., spreadsheets, databases, word processing and City and Department specific software).

Initiate and prepare verbal and written responses to correspondence and inquiries from the public in a timely manner; provide customer service and act as an interface with other agencies, the public and various civic groups.

Order equipment/supplies and oversee the inventory process to ensure that programs have appropriate and adequate equipment and supplies.

Schedule, coordinate and prepare for meetings; take meeting minutes.

Establish and maintain an organized, accurate and updated resource database and cross-referenced filling system.

May supervise Summer Youth Employment Program participants, interns, part-time staff, and volunteers.

Provide on-site event support during Unit events such as - Parks After Dark (June-August), related to tracking, registering, and assisting participants. Additional Individual Community support requirements will be determined by supervisor based on need.

Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on the current workloads and department needs.

Our Commitment

Work with the best - work for Virginia Beach Parks and Recreation! Join our team and contribute to our 60+ year track record of providing legendary experiences! We are dedicated to promoting healthy lifestyles and protecting our environment. We ensure all residents - regardless of their physical, social, and economic circumstances - can access our programs. By providing enriching and memorable lifelong experiences, we strive to enhance the quality of life for our community by improving the physical and mental well-being of our residents.

Are you…

• Able to keep a positive attitude and foster excellence through your actions, words, and appearance? Personable and genuine with your communication- both written and verbal?
• Someone who seeks opportunity to learn and understand the experience of others, creating a collaborative environment for all voices to be heard? Able to embrace differences and individuality to encourage inclusion? Willing to listen with an open mind?
• A problem solver who can work through sticking points and difficult conversations, holding yourself and team members to the highest standards of accountability?
• Able to find opportunity in challenges, no matter how difficult, finding creative solutions?
• Able to model sustainable practices to ensure an environmental conscious and productive culture (Ex: Recycle, reduce waste, optimize resources, and improve processes)?
• Going to take ownership of your time with the department and strive for excellence?

THEN WE WANT YOU TO JOIN OUR TEAM!

The P&R Employee Experience

At Virginia Beach Parks & Recreation, our success is because of our dedicated employees. We are intentional about creating an employee experience where you are empowered to reach your full potential, are supported through strength-based initiatives, and are confident in your abilities. We champion a workplace culture built on our cultural foundations: Professionalism, Respect, Accountability, Integrity, and Citizenship. These guiding principles of behavior cultivate a positive and high performing work environment. Success is recognized and celebrated, and legendary experiences are the core of who we are.

Full Time Perks -

Employees who are new to the Virginia Retirement System are eligible for:

• 1 Paid Holidays plus 3 Additional Personal Holidays

• 18 Days of Paid Time Off (PTO)

• Medical, Dental, Vision, and Prescription Coverage

• Legal and Identity Theft Protection

• Virginia Retirement System (VRS) Hybrid Retirement Plan & Basic Life Insurance

• Commonwealth of Virginia 457 Deferred Compensation Plan(COV457)

• Hybrid 457 Cash Match

• Virginia Local Disability Program (VLDP) - Income Replacement(Short-Term Disability, Long-Term Disability, and Long-Term Care)

• Optional Life Insurance

• Wellness Programs

• Employee Assistance Program / Work-Life Services

• Paid Maternity/Paternity/Parental Care Leave