Administrative Technician

JOB TITLE:

Administrative Technician

JOB CLASS NUMBER:

CLR941

PAY GRADE:

G05

FLSA STATUS:

Non-Exempt

BUSINESS UNIT NAME:

City Marshal

REPORTS TO:

City Marshal Administrative Specialist III

SUPERVISORY WORK:

None

SUMMARY

Under the general supervision of the City Marshal Administrative Specialist III, this position is responsible to perform routine clerical duties related to the operation of the City Marshal. Work is performed within established department guidelines and policies but requires independent judgment and initiative. Employee must possess the ability to prioritize and schedule work, and the ability to work independently with minimal supervision.

ESSENTIAL RESPONSIBILITIES

• Greets the public and determines their needs, assisting when possible.

• Answering the telephone and departmental emails and directing them to the proper person or taking the appropriate action.

• Answering inquires and requests from internal and external stakeholders to the greatest extent possible.

• Performs routine clerical duties such as filing, printing, mailing permits, cash reports, distributing mail, etc.

• Performs basic data entry for all programmatic areas within the department.

• Conducts inspection scheduling for various City Marshal programs.

• Ability to generate basic departmental reports to include, but not limited to, permit lists, and printing/mailing various notices, etc.

• Ability to process travel requests and expense reports for departmental personnel.

• Maintains office supplies including restocking.

• Performs other duties as assigned.

MINIMUM REQUIREMENTS

High school diploma or equivalent and two years of administrative experience. Must be able to type at a rate of 35 words per minute is preferred. Ability to complete clerical work involving a degree of independent judgement and requiring attention to accuracy.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to operate computers for data entry and word processing.

• Ability to operate highly technical computer applications

• Strong verbal and written communication skill.

• Ability to operate small office equipment, including copy machines or multi-line telephone systems.

ADA PROFILE

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this job, the employee is required to exert up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. The employee must also balance, climb, crawl, crouch, walk, stand, kneel, stoop, sit, hear, feel, finger, grasp, handle, reach, pull, push, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions.

WORK ENVIRONMENT

The employee works in a dynamic environment that requires being sensitive to change and responsive to changing goals, priorities, and needs. The incumbent is subject to emergency call back.

The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.

The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.