Administrative Support Technician - Student Services - 12 Month- Aberdeen Middle School

Harford County Public Schools - MD Bel Air , MD 21015

Posted 3 weeks ago

Human Resources Office

102 S. Hickory Avenue, Bel Air, Maryland 21014

Telephone: 410-588-5238

Email: staffmanagement@hcps.org

www.hcps.org

September 7, 2022

HCPS is committed to recruiting and retaining effective and diverse educators and staff to build a climate of student success and improve learning experiences for every child in every classroom.

VACANCY ANNOUNCEMENT

ADMINISTRATIVE SUPPORT TECHNICIAN - Student Services

12 MONTH

Aberdeen Middle School

This class is the second level in the Administrative Support series. Incumbents perform advanced clerical, bookkeeping, and data processing/computer maintenance support for school and District office operations.

As assigned, incumbents may provide secretarial support for schools or District office functions including grant programs; receive and execute computer-related work orders; perform student and/or employee record data input and report generation; and/or maintain salary and time accrual records. As assigned, incumbents provide advanced support for a program or grant by responding to inquiries and processing transactions; scheduling appointments and interviews; performing accounting support and cashiering functions such as billing and payroll; resolving computer and software issues; providing summaries; and, performing data entry and report compilation activities. Based on assignment, responsibilities may include researching and resolving internal and external inquiries; supporting the development and compilation of reports, surveys, purchases, and events; and updating and performing edits on assigned files. As assigned, prepares correspondence; provides customer service; conducts data entry and updates records; and provides general administrative support as needed.

DUTIES AND

RESPONSIBILITIES

INCLUDE

These items are intended only as examples of the various types of job duties to be performed. The omission of specific duties does not exclude them from the position if the work is a similar, related, or logical assignment to the position.

Assists internal and external customers via email, telephone, and in person, responding to questions and concerns and providing information regarding programs, accounts, equipment, and grants. As assigned, researches, responds, resolves inquiries, and/or provides support for AR, AP, payroll, time accrual, and related functions and/or computer maintenance, graphics, repair, and software utilization.

Updates, maintains, and retrieves information from files and automated information systems; incorporates data into assigned records and documents; supports the development and compilation of reports and summaries; and, generates reports from automated systems.

Performs administrative support activities as assigned, which may include: maintaining schedules; coordinating meetings; editing and preparing written materials or documents; researching basic information and/or providing related support.

Receives and reviews documents, forms, and requests from internal and external customers and processes them.

Performs bookkeeping and cashiering functions as assigned; prepares and processes invoices or statements for accounts payable and/or receivable; and, assists with tracking budget and department information, such as maintaining balances, researching discrepancies, and preparing financial reports.

Maintains and monitors inventory and/or supplies for assigned area, and prepares requisitions to replenish stock.

Organizes and maintains files; retains and purges files in accordance with established records retention policies and procedures.

Performs other duties of a similar nature and level as assigned.

ESSENTIAL DUTIES AND RESPONSIBLITIES SPECIFIC TO SCHOOL-BASED MAY INCLUDE

Provides essential school-based administrative support including, but not limited to internal and external customer service; student, administration, and school records maintenance; budget and expense tracking; time accrual updating; scheduling and support for meetings, events and recruiting efforts; and providing support for school administrators and educators.

SALARY

Grade 6 of the Salary Schedule for 12-Month Clerical ($39,181)

REQUIREMENTS

High School Diploma or GED

Three years of office or accounting administrative support experience

Microsoft Office Suite (Word and Excel) proficiency is required.

Knowledge of data entry techniques, data management; and use of automated information systems; applicable programs and/or grants; proper etiquette in handling of confidential or sensitive information with discretion; mathematical principles; bookkeeping and cashiering; modern office equipment.

Skill in utilizing a computer and relevant software applications; managing time and prioritizing work; coordinating routine projects; using databases for records management, information storage and retrieval; handling confidential and sensitive information using good judgment; providing guidance, assistance and/or interpretation to others regarding the application of procedures and standards to specific situations; providing advanced internal and external customer service; communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

HOW TO APPLY

Employment applications are accepted online only. To access the application, visit the Employment Opportunities section of the HCPS website at www.hcps.org. If you have questions or require assistance to complete the online employment application, contact the Human Resources Office at 410-588-5238.

DEADLINE

Online employment applications will be accepted until filled.

The Board of Education of Harford County Public does not discriminate on the basis of age, ancestry/national origin, color, disability, pregnancy, gender identity/expression, marital status, race, religion, sex or sexual orientation in matters affecting employment or in providing access to programs and activities and provides equal access to the Boy Scouts and other designated youth groups.

In accordance with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. 1681, et seq.), Harford County Public Schools does not discriminate on the basis of sex in any of its programs or activities or with regard to employment. Inquiries about the application of Title IX, and its implementing regulations to Harford County Public Schools may be referred to Renee McGlothlin, Harford County Public Schools Title IX Coordinator, by mail to 102 S. Hickory Avenue, Bel Air, Maryland 21014, or by telephone to 410-809-6087 or by email to Renee.McGlothlin@hcps.org or the Assistant Secretary for the Office of Civil Rights in the United States Department of Education by mail to 400 Maryland Avenue, SW, Washington, DC 20202 or by telephone 1-800-421-3481, or both.

AFFIRMING EQUAL EMPLOYMENT IN PRINCIPLE AND PRACTICE


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Support Assistant School Based 12 Month Edgewood Middle School

Harford County Public Schools - MD

Posted 2 weeks ago

VIEW JOBS 9/13/2022 12:00:00 AM 2022-12-12T00:00 <p>September 12, 2022</p><p>VACANCY ANNOUNCEMENT</p><p>ADMINISTRATIVE SUPPORT ASSISTANT - SCHOOL-BASED - 12 MONTH</p><p>Edgewood Middle School</p><p>This class is the first level in the Administrative Support series. Incumbents are responsible for performing basic and routine functions such as providing reception and customer service, receipt and processing of forms/data/records; performing basic bookkeeping; data input; file storage and retention; meeting/event scheduling; and/or producing reports/correspondence. Responsibilities may include providing internal and external customer service by phone or in person; verifying payment; receiving and processing of documents including financial records review; data entry; maintaining records; filing; copying; printing; binding and collating materials; and receiving and distributing mail.</p><p>ESSENTIAL DUTIES AND</p><p>RESPONSIBILITIES MAY</p><p>INCLUDE</p><p>These items are intended only as examples of the various types of job duties to be performed; specific position assignments will vary depending on the needs of the department. The omission of specific duties does not exclude them from the position if the work is a similar, related, or logical assignment to the position.</p><p>Provides internal and external reception and customer service by answering telephone and greeting staff and customers. Provides assistance and responds to inquiries. <br><br> As assigned, provides bookkeeping support. Receives, prepares and processes routine financial and other documents and maintains financial records. Responds to requests for information and provides responses to questions. Provides direction regarding departmental procedures and practices.</p><p>Enters data into automated data management systems and reviews input for accuracy. Retrieves and reports information as needed and may schedule meetings, interviews, services, and events.</p><p>Receives documents, reviews information for completeness, and prepares information for processing. As assigned, may take payments, record transactions, and issue receipts.</p><p>Processes incoming and outgoing mail be receiving, sorting, distributing, and preparing outgoing mail as assigned.</p><p>Organizes, files, and maintains storage of documents. As assigned, reviews file storage and purges files according to records retention procedures.</p><p>Tracks, orders, stocks, and distributes supplies as assigned.</p><p>Performs other duties of a similar nature and level as assigned.</p><p>ESSENTIAL DUTIES AND RESPONSIBILITIES SPECIFIC TO SCHOOL-BASED MAY INCLUDE</p><p>Provides school-based administrative support including but not limited to student, administration, and school records maintenance.</p><p>Creates, composes, edits, prints, and manipulates documents and spreadsheets using appropriate computer programs.</p><p>Creates master copies for duplicating and assembles duplicated materials, as instructed.</p><p>Greets visitors and maintains security by following procedures and issuing visitor badges.</p><p>Operates office equipment including digital duplicators, fax machines, copiers, and printers.</p><p>SALARY</p><p>Grade 2 of the Salary Schedule for 12-Month Clerical ($30,353)</p><p>REQUIREMENTS</p><p>High School Diploma or GED.</p><p>One year of office or customer service experience is preferred.</p><p>Microsoft Office Suite (Word and Excel) proficiency is required.</p><p>Knowledge of data entry techniques; customer service principles and practices; basic mathematical skills; file management and storage using good organization; modern office equipment.</p><p>Skill in preparing and maintaining files, records and documents; utilizing a computer and relevant software applications; handling confidential and sensitive information; providing customer services; solving routine problems; managing time; prioritizing work; communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.</p><p>HOW TO APPLY</p><p>Employment applications are accepted online only. To access the application, visit the Current Job Openings section of the HCPS website at www.hcps.org. If you have questions or require assistance to complete the online employment application, contact the Human Resources Office at 410-588-5238.</p><p>DEADLINE</p><p>Online employment applications will be accepted until filled.</p><p>The Board of Education of Harford County Public does not discriminate on the basis of age, ancestry/national origin, color, disability, pregnancy, gender identity/expression, marital status, race, religion, sex or sexual orientation in matters affecting employment or in providing access to programs and activities and provides equal access to the Boy Scouts and other designated youth groups.</p><p>In accordance with the requirements of Title IX of the Education Amendments of 1972 (20 U.S.C. §1681, et seq.), Harford County Public Schools does not discriminate on the basis of sex in any of its programs or activities or with regard to employment. Inquiries about the application of Title IX, and its implementing regulations to Harford County Public Schools may be referred to Renee McGlothlin, Harford County Public Schools Title IX Coordinator, by mail to 102 S. Hickory Avenue, Bel Air, Maryland 21014, or by telephone to 410-809-6087 or by email to Renee.McGlothlin@hcps.org or the Assistant Secretary for the Office of Civil Rights in the United States Department of Education by mail to 400 Maryland Avenue, SW, Washington, DC 20202 or by telephone 1-800-421-3481, or both.</p><p>AFFIRMING EQUAL EMPLOYMENT IN PRINCIPLE AND PRACTICE</p><br> Harford County Public Schools - MD Bel Air MD

Administrative Support Technician - Student Services - 12 Month- Aberdeen Middle School

Harford County Public Schools - MD