Administrative Support Supervisor

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Closing Date:

10/15/2024

Type of Position:

Staff - Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation's top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation's strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department:

Graduate & Hourly Employees

Department's Website:

https://electrical-engineering.uark.edu/

Summary of Job Duties:

The Administrative Support Supervisor is the point person for UAPG stakeholders to contact for assistance with a variety of needs, from purchasing, to conference registration, to travel, and other needs as directed. Travel planning, booking and reconciliation for UAPG students, faculty and staff is an essential piece of this position's daily tasking. Pcard/Tcard reconciliations are of the utmost importance at UA and failing to stay current can create hardships for the entire UAPG operations team. These reconciliation responsibilities extend past the UAPG Administrative Team to include and NCREPT, and other stakeholders as directed. FedEx shipping for UAPG stakeholders is also routed through this position.

Assist the Mantooth research group with procurement activities related to their respective projects/awards. This can include working with Procurement, Export Control, UA Legal and other UA business units as deemed necessary. Many of these tasks are research critical. Following up on these tasks and escalating, as necessary, is crucial to the continued success of the research team.

Maintaining the Procurement Log within SmartSheets is essential to the success of the UAPG Finance Team. The transparency this provides allows any member of the finance team to step in to help, if the workload becomes excessive.

This role includes completing tasks that contribute to the UAPG team's success where needed and/or as assigned and taking action to uphold and enhance a positive and supportive team culture. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications:

• The formal education of a high school diploma

• At least one year of specialized training in business management, business education, or a related field

• At least one year of experience in administrative support

• Ability to communicate both orally and in writing

Preferred Qualifications:

• Experience with the University of Arkansas Workday system

• Experience with the UA Streamlyne system

• Experience with Microsoft Office suite, and data collection and analysis

• Experience relating to financial understanding of research programs

Knowledge, Skills and Abilities:

• Knowledge of the University of Arkansas Workday system

• Knowledge/familiarity with university sponsored programs

• Knowledge/experience with data collection and analysis

Additional Information:

Sa
lary Information:

$39,930.00

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Christina Jamieson

Department of Electrical Engineering and Computer Science

800 W Dickson St

3219 Bell Engineering Center

Fayetteville, AR 72701

479-575-3008

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds inclusion, opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes