Administrative Support

Position Summary

The Administrative Support positions provide a variety of office support duties including but not limited to: receptionist duties (answering calls, greeting guests, etc.), creating and copying documents, filing, data entry, and distributing mail. The Administrative Support positions are crucial to effective and efficient office operations in DOC offices and facilities. Positions include Office Associate, Office Operations Associate, Operations Program Associate, Offender Records Associate, Program Assistant Advanced Confidential, and Secretary Confidential.

Salary Information

Pay schedule and range with starting pay:

Medical Program Assistant Associate (02-11), $21.66/hour

Office Associate (02-09), $18.54/hour

Office Operations Associate (02-10), $20.02/hour

Operations Program Associate (02-11), $21.66/hour

Offender Records Associate, (02-11), $21.66/hour

Program Assistant Confidential (81-05), $16.41-$27.04/hour*

Program Assistant Advanced Confidential (81-05), $16.41-$27.04/hour*

Secretary Confidential (81-05), $16.41-$27.04/hour*

Pay on appointment for current state employees may vary according to the applicable pay transaction provisions of the Compensations Plan, Wisconsin Administrative Code, and statutes. A twelve-month probationary period is required.

• Pay Range 81-05 is a broadband range, and although applicants should not expect to be paid near the top of the range, pay upon appointment will be on a case-by-case basis.

In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of vacation to start, nine paid holidays, and ample accrued sick time that rolls over each year.

• Insurance: Excellent and affordable health, dental, vision, and life insurance.

• An exceptional pension plan with employer match and lifetime retirement payment

• An optional tax advantaged 457 retirement savings plan

• DOC is a qualifying employer for the Public Service Loan Forgiveness program.

• The Well Wisconsin Program helps participants set health and well-being goals, track progress, stay motivated, and earn incentives.

• Our Employee Assistance Program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being

To help you understand what your benefit package would be worth, please see the Total Rewards Calculator here.

Job Details

Applicants must be legally authorized to work in the United States (i.e. a citizen or national of the U.S., a lawful permanent resident, or an alien authorized to work in the U.S. without DOC sponsorship) at the time of application.

The Department of Corrections may conduct pre-employment drug screens. Any applicant who is offered employment in a position which requires a pre-employment drug screen must pass the screen as a contingency of employment.

The Department of Corrections will conduct criminal background checks on applicants prior to selection. Upon hire, all new DOC employees are subject to fingerprinting.

Qualifications

Minimally qualified applicants will have experience using modern office methods and procedures, record keeping practices, using various filing systems and methods, data processing techniques, experience utilizing computers and related software (e.g. Microsoft Office products, Google products), experience providing customer service, and the ability to perform detail oriented tasks.

How To Apply

To apply, click on "Apply for Job" to start the application process. Follow the steps outlined in the application process and submit your application.

Permanent classified state employees who are eligible of consideration (transfer, voluntary demotion, or reinstatement) should complete the application process as described above by the stated date.

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. We provide reasonable accommodations to applicants and employees with disabilities.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. Qualified veterans with a 30% or greater service-connected disability should send their cover letter, resume, DD-214, and documentation of their service-connected disability rating (dated within 12-months) to HR Specialist. Current State employees are not eligible for non-competitive appointment.

Questions can be directed to Adriana Sierra, Human Resources Specialist - Senior, at adriana.sierra@wisconsin.gov.

Deadline to Apply

Online applications will be accepted on an ongoing basis until the needs of the department are met. We anticipate using this Job Opening Until: December 29, 2024, at which time we will continue recruiting with a new Job Opening. Applications are processed every week, usually on Thursdays.

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