Administrative Support Specialist

Summary

The Administrative Support Specialist reviews, edits, and updates existing policy, guides and manuals ensuring compliance with appropriate guidelines, and approved internal controls relative to all administrative functions. The Administrative Specialist assists the Budget Analyst, processes payments, manages travel expenses and delegations, and oversees Contracting Officer Levels I, II, and III.

Learn more about this agency

Help

Overview

• Accepting applications

• Open & closing dates

07/09/2024 to 10/09/2024

• Salary

$53,387 - $66,731 per year

Depending on experience

• Pay scale & grade

CL 26

• Help

Location

1 vacancy in the following location:

• Albuquerque, NM

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

Occasional travel

• You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Excepted

• Promotion potential

None

• Job family (Series)

0301 Miscellaneous Administration And Program

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Announcement number

24-10

• Control number

799090400

Help

This job is open to

• The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

This announcement is open until filled.

Help

Duties

REPRESENTATIVE DUTIES:

• Writes, reviews, and revises manuals, policies and procedures, guides, forms, and other related documents as required.

• Processes and tracks monthly contactor payments; conducts training as needed, creates and maintains files annually.

• Manages delegations based on new appointments or reassignments.

• Provides direct and confidential administrative support and analytical assistance for the Executive Management Team. These assignments may be quite varied in scope and include data gathering, analysis, written projects, as well as responsible and confidential administrative support tasks.

• Manages travel for the District of New Mexico. Prepares vouchers, tracks travel, generates Travel Summary Report bi-annually, as well as quarterly reports for the Budget Analyst.

• Develops and carries out a comprehensive compliance program for the U.S. Probation Office's Internal Controls. On an annual basis, initiates, maintains, monitors and revises policies and procedures for the general operation of a program to ensure compliance with internal policies and procedures, as well as with external requirements imposed by law, Judicial Conference policy, and other regulations. Conducts an annual assessment based on the Fiscal Year.

• Manages Contracting Officer Levels I, II and III. Ensures individuals are current in their training, and updates InfoWeb.

• Works independently as well as with direction. Invests time working with appropriate personnel to learn the information necessary to produce effective results.

• Back-up for the Budget Analyst.

• All other duties assigned.

Help

Requirements

Conditions of Employment

• Applicants must be U.S. citizens or eligible to work in the United States.

• Applicants must undergo and clear an NCIC check, background investigation, financial and fingerprint checks.

• Applicants must not use illegal drugs or abuse alcohol or prescription drugs.

• Applicants must be able to travel to divisional offices in New Mexico for periodic work assignments as required.

• Applicants must maintain confidentiality and practice a good work ethic; possess good multi-tasking management skills; have very strong interpersonal/verbal and written communication skills; be a team player; and be flexible in a changing environment.

• Employees are required to adhere to a Code of Ethics and Conduct which is available for applicants review upon request.

Qualifications

Required:

High school diploma or equivalent plus one year of specialized experience. Specialized experience is progressively responsible clerical, office, or other work that provided the knowledge of policy and procedure, audits/assessments, internal controls, and involved the routine use of automated financial and accounting systems or other computer-based systems and applications such as word processing, spreadsheets, or databases.

Education above the high school level may be substituted for required general experience based on one academic year (30 semester or 45 quarter hours) equals one year of general experience.

The successful applicant must:

Possess good multi-tasking skills and have strong interpersonal/verbal communication skills, be a team-player and flexible in a changing environment, possess strong computer skills, utilizing word processing and database applications, maintain confidentiality, and practice strong work ethics.

Only the most qualified applicants will be contacted, tested and/or interviewed.

Financial and background check outcomes must be favorable. Financial rating must be in good standing, devoid of late payments and collections.

Education

High School Diploma or Equivalent.

Additional information

• The United States Probation and Pretrial Services Office serves a diverse community and is a strong supporter of inclusion and staff diversity.

• The Court reserves the right to modify the conditions of this job announcement or to withdraw the job announcement, either of which may occur without any prior written notice. This job announcement may involve filling more than one position described herein. If a subsequent vacancy of the same position becomes available within 90-days of the vacancy close date or date filled (whichever is the most recent), the Chief United States Probation Officer has the discretion to select a candidate from the original qualified applicant pool. This position may also be assigned to a different unit other than the one posted, dependent upon the needs of the District.

• Due to the volume of applications received, the United States Probation office will only communicate to those individuals who will be tested and/or interviewed for open positions.

• Travel and relocation expenses will not be paid.

Read more

• Benefits

Help

Review our benefits

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants who submit a complete application packet, meet educational and specialized experience qualifications will be considered.

• Benefits

Help

Review our benefits

• Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

Letter of interest, chronological resume, AO 78 Application for Judicial Employment and copy of diploma or GED.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

To be considered for this position, qualified applicants must submit a complete application packet which includes:

• Letter of Interest.

• Chronological Resume.

• Copy of Diploma or GED.

• AO 78, Application for Judicial Employment, found at the following link: https://www.nmpp.uscourts.gov/career-opportunities.

Any incomplete packet will result in disqualification. All application packets must be emailedin ONE PDF document only and sent to: uspojobs@nmp.uscourts.gov.

Ron Travers

Chief U.S. Probation Officer

333 Lomas Blvd. NW, Suite 170

Albuquerque, New Mexico 87102

Attn: Lisa A. Errico, Human Resources Supervisor

Agency contact information

Human Resources Manager

Email uspojobs@nmp.uscourts.gov

Address US Probation and Pretrial Services, District of NM

333 Lomas Blvd, NW

Ste 170

Albuquerque, NM 87102

US

Learn more about this agency

Next steps

Only best qualified applicants will be contacted for interviews.

• Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries

• Equal Employment Opportunity (EEO) Policy

• Financial suitability

• New employee probationary period

• Privacy Act

• Reasonable accommodation policy

• Selective Service

• Signature and false statements

• Social security number request

Help

Required Documents

Letter of interest, chronological resume, AO 78 Application for Judicial Employment and copy of diploma or GED.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

How to Apply

To be considered for this position, qualified applicants must submit a complete application packet which includes:

• Letter of Interest.

• Chronological Resume.

• Copy of Diploma or GED.

• AO 78, Application for Judicial Employment, found at the following link: https://www.nmpp.uscourts.gov/career-opportunities.

Any incomplete packet will result in disqualification. All application packets must be emailedin ONE PDF document only and sent to: uspojobs@nmp.uscourts.gov.

Ron Travers

Chief U.S. Probation Officer

333 Lomas Blvd. NW, Suite 170

Albuquerque, New Mexico 87102

Attn: Lisa A. Errico, Human Resources Supervisor

Read more

Agency contact information

Human Resources Manager

Email uspojobs@nmp.uscourts.gov

Address US Probation and Pretrial Services, District of NM

333 Lomas Blvd, NW

Ste 170

Albuquerque, NM 87102

US

Learn more about this agency

Next steps

Only best qualified applicants will be contacted for interviews.

Read more

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries

• Equal Employment Opportunity (EEO) Policy

• Financial suitability

• New employee probationary period

• Privacy Act

• Reasonable accommodation policy

• Selective Service

• Signature and false statements

• Social security number request

Print

Share

• Email

• Facebook

• LinkedIn

• Twitter

Help

Overview

• Accepting applications

• Open & closing dates

07/09/2024 to 10/09/2024

• Salary

$53,387 - $66,731 per year

Depending on experience

• Pay scale & grade

CL 26

• Location

1 vacancy in the following location:

• Albuquerque, NM

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

Occasional travel

• You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Excepted

• Promotion potential

None

• Job family (Series)

0301 Miscellaneous Administration And Program

• Supervisory status

No

• Security clearance

Not Required

• Drug test

No

• Announcement number

24-10

• Control number

799090400

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/799090400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.