Administrative Support Specialist - Journey

Job Title Administrative Support Specialist

• Journey Position Number 934210 Vacancy Open to All Candidates Time-Limited No Department Homepage https://biology.ecu.edu/ Advertising Department BIOLOGY, DEPT OF Division Academic Affairs Classification Title 10422 Admin Support Specialist Competency Level 2

• Journey Working Title Administrative Support Specialist

• Journey Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $34,602 - $49,406 Anticipated Hiring Range $34,602 - $40,940 Salary Grade Equivalency GN06 Work Schedule Monday-Friday Work Hours 8:00am

• 5:00pm Position Location (City) Greenville Job Category Staff

• Office/Clerical Organizational Unit Overview

East Carolina University (ECU) is a member of the University of North Carolina system, enrolls 28,000 students annually, with over 5,500 pursuing graduate and professional degrees. ECU is classified as a R2-Doctoral/Research-intensive University and is located in Greenville, NC (pop. 92,000), which lies 80 miles east of Raleigh and a short distance to the Atlantic coast. A thriving small city and regional center for education, health, and the arts, Greenville offers a college-town atmosphere and is a great place to live, work, play, and visit. It has a cost of living more than 10 percent below the national average and boasts a vibrant Uptown district with restaurants, breweries, and shopping. Greenville hosts a variety of festivals throughout the year and offers numerous recreational opportunities, including access to the Tar River, more than nine miles of greenways, nearly 30 parks and recreational facilities, and a growing arts scene.

ECU's Department of Biology administrative offices are located in the Life Sciences and Biotechnology Building, a gateway to a growing, vibrant downtown district in the coastal region of North Carolina. The Department of Biology is one of 16 units in the Thomas Harriot College of Arts and Sciences and is home to more than 1,400 undergraduate majors and 70 graduate students and instructs more than 17,000 students each academic year. It is a comprehensive department that emphasizes an integrative approach to the study of life sciences. We offer undergraduate majors in Biology and Biochemistry and graduate opportunities at both the M.S. and Ph.D. levels. The Department is made up of approximately 40 faculty, 7 post-doctoral scholars, and 13 staff.

Faculty are actively engaged in research. On an annual basis faculty generate approximately $2-3 million in new grant awards and expend approximately $1.5 million in direct research costs. The Department offers several core support services (e.g., Genomics Core Facility, Environmental Research Lab, and Imaging Core facility), is committed to both professional and public service, and collaborates with a number of external partners.

The Department of Biology is committed to 1) enriching the lives of students, faculty, and staff by providing a respectful, welcoming, and inclusive academic community where the exchange of ideas, knowledge and perspectives is an active part of living and learning and 2) expanding access to transformative and engaging learning experiences that help all students succeed in their academic environment.

Job Duties

This SHRA position maintains student files, Graduate Teaching or Research Assistant spreadsheets, budgets, and position management including position change forms and budgets/positions for Grad School; Thomas Harriot College of Arts & Sciences; Research, Economic Development & Engagement; and grant funded graduate students. This position performs graduate student contracts and EPAFs, graduate student hiring and payroll for about 70 graduate students, tuition remission/tuition & fee & insurance waivers, and liaises with the international office to monitor visa status for graduate students. This person assists students with registration and enrollment verification and maintains various spreadsheets regarding completed courses, theses/dissertation committees, progress toward graduation. This position also maintains the graduate course schedule. This position also handles all graduate office events with Biology Graduate Student Association, Research in Progress Seminars series, Guest Speaker Seminar Series Graduate Luncheons (bake sales, luncheons, seminars, recruitment week, research week, and reimbursements, etc.). This position maintains the student driver verification database as well as verification letters and the vehicle reservation system. This position also performs postdoc contracts and renewals with the Office of Postdoctoral Affairs. This person also reserves rooms in 25Live and assists the graduate director with admissions, incomplete applications, data tracking, access, graduate student teaching and lab schedules, recruiting, and surveys of students (thesis/dissertation committee, progress, and defense paperwork, Graduating Senior Survey National Institute of Health/National Science Foundation Survey, enrollment, registration).

Minimum Education/Experience

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

License or Certification required by statute or regulation

None

Preferred Experience, Skills, Training/Education

• Experience in finance, to include payroll and budget management.

• Experience with Microsoft Excel.

• Knowledge of graduate school policy, academic regulations, and working collaboratively with other administrative offices.

• Previous experience in interacting with student populations.

License or Certification required by the Department

None

Special Instructions to Applicant

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.

• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).

• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

• Applicants must be currently authorized to work in the United States on a full-time basis.

Job Open Date 05/06/2024 Job Close Date

• Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 05/22/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/70933 Alternate option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

AA/EOE

East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.