Administrative Support Specialist III

About Us

Great universities inspire the very best in us. They nurture new ideas, fresh perspectives, and creative problem-solving. They challenge students to discover their passions - and to turn those passions into thriving careers that improve our world.

Columbus State University is exactly that kind of place. With exceptional facilities, ideal class sizes, and unique field experiences, our students have room to create. Here, every faculty and staff member is part of the educational process, actively mentoring students and championing each new step in their journey.

Located just 100 miles southwest of Atlanta, CSU is part of the University System of Georgia where we pride ourselves in the USG Statement of Core Values

• Integrity, Excellence, Accountability, and Respect.
  
  These values form and guide the daily work of our institution.

CSU's core values

• Excellence, Creativity, Engagement, Sustainability, Inclusion, and Servant Leadership make us an institution like no other. Each year, we enroll more than 7,000 students from the Southeast, across the nation, and around the world.
  
  Many programs at Columbus State rank high for affordability and value. The university strives to provide all students with an exceptional education that's accessible, affordable, and creative to the core.

Department Information

Shared Administrative Services

Job Summary

Columbus State University has an opening for an Administrative Support Specialist III in the Shared Administrative Services Center. This position provides a wide range of general administrative support to departments throughout campus.

Responsibilities

Significant responsibilities include but are not limited to: Preparing and submitting supply and equipment orders on behalf of the requesting department.; Coordinates activities involved with procuring goods and services.; Reviews invoices to ensure P.O. number and invoice prices are correct.; Reviews purchase requisitions and confers with customers to clarify any questions regarding orders .; Ensures appropriate fiscal responsibility is maintained and required policies, procedures, codes, standards, and federal regulations are properly adhered to.; Compiling documents and data for a variety of internal and external reports.; Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.; Preparing and coordinating submission of a variety of operational requests to other units. Preparing and submitting reimbursement requests.; Preparing and submitting purchase order requests.; Preparing and submitting Foundation payment request.; Performing budget management functions.; Performs other related duties as assigned.

Required Qualifications

Minimum qualifications include: Bachelor's degree or equivalent; and five years' experience in an administrative support role, preferably in a higher education setting.; A minimum of three years' experience with Peoplesoft.; The successful candidate must possess the ability to read and interpret basic financial statements, budgets, and reports; a basic understanding of state purchasing guidelines; a basic understanding of USG budget guidelines; a working knowledge of MS Office (Word, Excel, PowerPoint); a working knowledge of Google suite (Gmail, Google Drive, etc.); strong customer service skills; a high level of attention to detail; be highly organized and able to manage competing priorities; excellent time management skills; a strong sense of responsibility; the ability to complete tasks with minimal supervision and high degree of accuracy; be reliable; flexible; positive; and possess a collaborative attitude.

Preferred Qualifications

Preferred qualifications include: Five years' experience in an administrative support role, preferably in a higher education setting. Prior budgetary or accounting experience highly desired.

Proposed Salary

The proposed annualized salary range for this position is $41,835 - $48,802 and includes full benefits.

Contact Information

If you have any questions, please contact the Human Resources Department via email at hr@columbusstate.edu or via phone at 706-507-8920.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.

These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

All selected candidates are required to submit and successfully pass a background investigation to include reference checks and verification of academic credentials (if applicable). Other additional requirements may be required based upon specific position duties:

• A credit check completed for Positions of Trust and or approved departmental Purchase Card usage;

• Pre-employment drug testing for positions with high-risk responsibilities.

• Motor vehicle reports are required for positions that are required to drive a Columbus State University fleet vehicle or other vehicle designated as a fleet vehicle. A successful drug screening will be required as a condition of employment a randomly thereafter.

• Applicants for positions of trust may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Additionally, all members of the USG community must adhere to the USG Statement of Core Values must also be aware of and comply with the Board of Regents policies on Freedom of Expression and Academic Freedom.

Equal Employment Opportunity

Columbus State University is proud to be an equal employment, equal access, and equal educational opportunity institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is considered a position of trust.

This position does require a purchasing card (P-Card).

This position will not travel.

Background Check

• CSU Background Position of Trust