Administrative Support Specialist I - Senior Administrative Support Specialist

Position Details

Req ID:

req17537

Position Title:

Administrative Support Specialist I - Senior Administrative Support Specialist

Position Type:

Staff Full-Time

Position Number:

AS7014

OSU Campus:

Stillwater

Department:

A & S Business

Location Address:

202 Life Sciences East, Stillwater, OK 74078

Hiring Supervisor:

Tina Burch

Hiring Range:

(Contingent upon available funding):

13.50 - 20.00, Hourly

Work Schedule:

Mon-Fri 8:00am-5:00pm

Faculty Appt Period:

Job Summary:

This permanent position, within the College of Arts and Sciences, provides administrative support and business continuity to various academic and service departments experiencing a vacancy or a leave of absence within their administrative support staff. The specialist will perform Oklahoma State University (OSU) specific administrative functions not typically possible with a temp agency hire.

The individual will assist the CAS training coordinator with training of staff in the areas of new employee onboarding, payroll, fiscal/budget responsibilities, maintenance operation, student services, scholarship, and OSU Foundation. Additional responsibilities as assigned include the maintenance of the college's procedure manual to be used by the administrative staff.

This position requires light lifting, ability to work within the departmental office areas of 30+ locations on campus, frequent need to relocate to various locations across campus, ability to physically navigate up to 4-flights of stairs.

Special Instructions to Applicants

For full consideration, please submit a cover letter, resume, and list of 3 professional references by April 14, 2024. However, applications will continue to be reviewed until the position is filled.

Education & Experience

Position Qualifications:

Required Qualifications:

High school degree/GED and one year of clerical and customer service experience. Post-secondary education may be substituted for required experience.

Preferred Qualifications:

Prior administrative support experience within Oklahoma State University.

Ability to coordinate flow of accounting, personnel, and payroll documents. Acts as a resource who interprets information in accordance with policies and procedures.

Performs audits. Coordinates fund-raising efforts within the department. Oversees purchasing for department/unit.

Resolves conflicts among students. Supervises updating of student and/or personnel files. May coordinate special student enrollment or other enrollment procedures within unit/department.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates.

Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.