Administrative Support Specialist I-Ii

Position Details

Req ID:

req17469

Position Title:

Administrative Support Specialist I-II

Position Type:

Staff Full-Time

Position Number:

AS7025

OSU Campus:

Stillwater

Department:

Dept of Wellness-Sponsored Programs

Location Address:

1514 W Hall of Fame Rd, 103 SWC

Stillwater, Oklahoma, 74078

United States

Hiring Supervisor:

Terri Harris

Hiring Range

(Contingent upon available funding):

13.50 - 17.50, Hourly

Work Schedule:

Typically, M-F, 8 am - 5 pm (occasional after hours and weekends)

Faculty Appt Period:

Job Summary:

Provides direct support services to the Demonstration and Short-term Assistive Technology Loan Program by maintaining AT inventory, maintenance of fiscal records for all project activities, and making AT purchases. Assists in writing AT inventory descriptions, adding and removing from inventory, and ensuring all inventory related documents match and are accurate.

Assists with short-term loan processing of paperwork and distribution. Assists the Senior Administrative Support Specialist with duties and responsibilities that include, but are not limited to: updating internal commitment log spreadsheets, correspondence activities associated with all projects within the DOWSP, maintenance of office supplies and equipment, and assisting with motor pool reservations. Responsible for processing Fixed Asset Inventory Addition and Disposal Request forms. Responsible for inventory of high-profile equipment, surplus of items, and preparation of biannual inventory verification report.

Responsible for quality customer service via mail, email, phone, and in person. Maintains and corresponds with anyone who requests information about general DOWSP projects.

Will be assigned duties to meet additional grant/contract requirements as needed. All other duties as assigned.

Travel may be required. Work schedule is primarily Monday to Friday, 8 a.m. to 5 p.m. However, out of town travel may be required during conference training or other meetings that may require additional time.

Special Instructions to Applicants

Please provide a resume, cover letter, and three professional references for full consideration.

Education & Experience

Position Qualifications:

Minimum Qualifications:

High School/GED

One year of clerical/customer service experience. Post-secondary education may substitute for years of required experience.

Demonstrated skills in administrative support. Assist in various programmatic services for multiple grants and contracts.

Strong organizational skills, excellent verbal and written communication, ability to create and utilize spreadsheets. Extensive computer skills with experience in word processing, Excel spreadsheet, and database systems. Good customer service skills.

Preferred Qualifications:

Two years of clerical/customer service experience. Post-secondary education may substitute for years of required experience.

Completion of Ambassador Program.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates.

Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.