Administrative Support

Schneider Electric Andover , MA 01810

Posted 10 months ago

Office Administrator

We are looking for a responsible Office Administrator to perform a variety of administrative and clerical tasks. Duties of the Office Administrator include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Responsibilities

  • Answer and direct phone calls

  • Ensure the efficient and smooth day-to-day operation of our office.

  • Write and distribute email, correspondence memos, letters, faxes and forms

  • Entering projects into Dynamics

  • Process invoices and closeout projects

  • Reconcile project budgets

  • Assist in collections of invoices

  • Create shipping paperwork

  • Place orders on the portal

  • Maintain files in Studio360

  • Maintain data in project tracking system

  • Update and maintain office policies and procedures

  • Maintain contact lists

  • Provide general support to visitors

  • Act as the point of contact for internal and external clients

  • Support department personnel.

Requirements

  • Proven experience as an office administrator.

  • Knowledge of office management systems and procedures

  • Working knowledge of office equipment, like printers and fax machines

  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

  • Excellent time management skills and the ability to prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational skills with the ability to multi-task

  • General Accounting knowledge

  • High School degree; additional qualification as an Office Administrator or accounting experience will be a plus

Office Administrator

We are looking for a responsible Office Administrator to perform a variety of administrative and clerical tasks. Duties of the Office Administrator include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Responsibilities

  • Answer and direct phone calls

  • Ensure the efficient and smooth day-to-day operation of our office.

  • Write and distribute email, correspondence memos, letters, faxes and forms

  • Entering projects into Dynamics

  • Process invoices and closeout projects

  • Reconcile project budgets

  • Assist in collections of invoices

  • Create shipping paperwork

  • Place orders on the portal

  • Maintain files in Studio360

  • Maintain data in project tracking system

  • Update and maintain office policies and procedures

  • Maintain contact lists

  • Provide general support to visitors

  • Act as the point of contact for internal and external clients

  • Support department personnel.

Requirements

  • Proven experience as an office administrator.

  • Knowledge of office management systems and procedures

  • Working knowledge of office equipment, like printers and fax machines

  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

  • Excellent time management skills and the ability to prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational skills with the ability to multi-task

  • General Accounting knowledge

  • High School degree; additional qualification as an Office Administrator or accounting experience will be a plus

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Administrative Support

Schneider Electric